We are seeking an experienced Senior Administrator to join the Infection Prevention and Control (IPC) Team and the Corporate Nursing Admin Team.
You will provide comprehensive administrative and secretarial support to the Infection Control Manager and the wider Senior IPC Team, working as part of the Corporate Nursing Admin Team. The position is based at Victoria Hospital, with occasional travel to other NHS sites.
Applicants should have qualifications in Business Administration or Secretarial Services, or equivalent skills and experience. The role requires excellent communication and organisational skills, with a proven track record in coordinating meetings, including agenda preparation, minute-taking, and full support during meetings.
Solid experience in diary management at a senior management level is essential. Proficiency in Microsoft Office (Word, Excel, Outlook), with excellent typing speeds in both copy and audio/digital dictation, is required.
The role is varied, including office management tasks such as managing hospitality budgets, collating sickness absence statistics, completing salary timesheets, managing training bookings, supporting training events, and handling ad hoc requests.
Ability to work independently and as part of a team is crucial. Knowledge of NHS procedures or experience in the public sector is preferable.
The salary is pro-rata for part-time hours. This is a 12-month fixed-term/secondment, part-time position, working Monday to Friday, 9 am – 3:30 pm, onsite.
Existing NHS employees must discuss this opportunity with their line manager. Secondment approval is required, and further details are available in the secondment policy here. External applicants with NHS service must also have a secondment agreement in place.
For informal enquiries, contact Julia Cook, Infection Control Manager, at julia.cook@nhs.scot.
NHS Fife is committed to equality, diversity, and lawful employment practices. Applicants must confirm their right to work in the UK. Due to legislative changes from 1 April 2025, this role may require a different level of criminal records check, including PVG scheme membership if classified as a 'regulated role.'
We support flexible working, family-friendly policies, and make reasonable adjustments for disabled candidates, those with long-term conditions, or neurodivergent individuals.
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