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What this job involves:
Provide general overall Facilities Management services including continuous monitoring of facility and creating a best-in-class workplace experience. Work with facility manager(s) to handle routine facility management operations, including procurement of supplies and services, assigning work orders within CMMS, issuing purchase orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing of accounts payable and accounts receivable.
What this job involves:
Provide general overall Facilities Management services including continuous monitoring of facility and creating a best-in-class workplace experience. Work with facility manager(s) to handle routine facility management operations, including procurement of supplies and services, assigning work orders within CMMS, issuing purchase orders, managing bid requests and service/construction contracts, asset/equipment tracking/disposal, and processing of accounts payable and accounts receivable.
Supporting tasks for site events and regular workplace programming to ensure any assigned tasks for the group or our sub-contractors are completed.
What your day-to-day will look like:
Finance
* Keep a database of the client´s accounts, sub accounts and combinations per site.
* Keep an archive of received, approved, processed, and paid invoices.
* Allocating the costs against cost centres default by the client.
* Collecting and matching invoices against purchase orders.
* Be the Point of Contact for finance matters for the local managers, local stakeholders, landlords and the serviced offices individually.
* Keep control of expected costs and flag any significant variance.
* Ad hoc reporting.
* Ensure accuracy of all financial data.
* All invoice payments to third parties are submitted in a timely manner.
* All invoice discrepancies are acted upon and resolved in a timely manner
Facilities
* Assist Facility Management Team with tactical planning for the team’s goals and objectives and completion of day to day workload
* Provide facility specific assistance to the project management team as needed or requested
* Manage and maintain small facility management tasks as assigned
* Coordinate/support special events in support of client or JLL
* Provide support for meetings and conference room reservations as needed and directed
* Assist with the coordination and scheduling of maintenance activities
Knowledge, Skills & Abilities
Skills & Knowledge
* Superior customer service skills and orientation
* Ability to maintain professionalism at all times under stressful situations
* Ability to plan and manage work under time constraints
* Ability to multitask and work without direct supervision
* Experience working within Corrigo or other CMMS/Automated Work Order system.
* Proficient in MS Office, Google suites, and possess strong written, verbal and people skills
* Strong organizational skills and collaborative style
Other Abilities
* Must be proficient at Excel Spreadsheets and have capability of customizing administrative reports
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Management and Manufacturing
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