Job Description
Position Name
Exe / Sr. Exec. / Asst. Manager - Import Export Documentation
Location
Bristol, PA
Type of Position
Full time
Position Status
New
About the Company
Vadilal Industries USA Inc., one of the leading Indian FMCG distribution companies in the USA, is a part of the 117-year-old Vadilal Group – the most loved and awarded ice cream brand in India. The Vadilal Group has its presence in more than 45 countries across North and South America, Europe including the UK, Middle East, South-East Asia, and Australia. In the US, Vadilal enjoys an enviable presence amongst the Indian ice cream brands along with pre-eminence in the Indian frozen food category. With a robust network of regional warehouses, equipped with cold storage and frozen trucking systems, Vadilal products reach almost every active South Asian retail store across the nation. Vadilal is recognized for its supreme quality with all its products being 100% vegetarian with no eggs and accredited with international quality certifications. With the single-minded purpose of spreading joy, Vadilal throughout its history has been and will continue to craft unique experiences for its customers by offering exclusive amalgamations of innovation and tradition in all its products.
Role
We are seeking an Import Export Documentation Executive to champion the growth of Vadilal Ice Creams across the American market. This role encompasses the management of all imports and exports shipments, documentation, as per the law of the land, and contributes to the timely and cost-effective movement of goods while playing an active role in market expansion initiatives.
Key Responsibilities
Documentation and Compliance:
1. Manage all imports and exports shipments of the company.
2. Prepare and review all necessary export and import documentation, including bills of lading, packing lists, invoices, and certificates.
3. Ensure compliance with international import and export trade laws, regulations & procedures.
4. Maintain updated knowledge of customs regulations, tariffs, and other trade barriers.
Shipment Coordination:
1. Coordinate with suppliers, shipping lines, freight forwarders, and customs brokers to ensure timely and cost-effective shipment of goods.
2. Arrange for transportation of goods from port to warehouse and monitor & track shipments to ensure timely delivery to warehouse.
3. Manage shipments of interstate truck loads.
Record Keeping:
1. Maintain accurate records of all export and import transactions.
2. Ensure proper filing and storage of all shipping and customs documentation.
3. Manage customs brokers to ensure entries and HTS codes are accurate.
Cost Management:
1. Negotiate rates with shipping lines and freight forwarders to ensure competitive pricing.
2. Monitor and control shipping costs to stay within budget.
3. Monitor duties and ensure the most appropriate HTS codes are applied for duties.
Process Improvement:
1. Identify areas for process improvement and implement changes to enhance efficiency and reduce costs.
2. Stay updated with industry best practices and new technologies in logistics and international trade.
Vendor Management
1. Keep a list of freight forwarders and drayage carriers.
Other
1. Perform additional duties as assigned periodically.
Qualifications:
1. Bachelor’s degree in Logistics, Supply Chain Management, International Trade, or related field.
2. Minimum of 4-7 years of experience in export/import operations.
3. Strong knowledge of international trade regulations, customs procedures, and shipping documentation.
4. Proficient in Microsoft Office Suite and experience with SAP.
5. Excellent communication and negotiation skills.
6. Strong organizational skills and attention to detail.
7. Ability to work independently and as part of a team.
8. Certification in International Trade or Logistics (e.g., Certified International Trade Professional) is a plus.
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