Administrator
We will be pleased to welcome an experienced Administrator to join our business at a time of growing projects and increased client demands.
Our Company
As a JIB member company, Gilks have provided commercial electrical and mechanical installation, maintenance, test and inspection services to customers nationally for over 60 years, and have built a solid reputation based on trust, and innovation. Our contracted work extends across several sectors, including NHS, Education, Care Homes, Health, and Construction. With an extensive client base, we are still proud to provide the flexibility, and excellence in customer service and support of an independent business, whilst having the expertise and capabilities to manage and work within major contracts.
The Role
Administrator
Based at RAF Valley, Anglesey, your duties will primarily involve providing administrative support for the contract work we undertake on the MOD base and your responsibilities will include, although will not be limited to:
Updating and maintaining the clients Maximo database daily, including managing all responsive and planned maintenance jobs, and reviewing before issuing to Engineers
Liaising with managers, subcontractors and suppliers and raising purchase orders as requested.
Data entry of accounts and job specific data onto Sage system
Assisting with the administration of the ISO Quality, H&S and Environmental standards
Scheduling of statutory testing of equipment
Answering the phone and directing callers
Assembling O&M Manuals for completed project work
Carrying out general administrative duties as directed
Carry out any other duties that are within your skillset and abilities whenever reasonably instructed
Our Requirements
Administrator
Proven experience gained within an office administration role
Successful candidate must pass BPSS Security Clearance due to working with highly sensitive software
IT literate, with strong working knowledge of Microsoft Word and Excel including with VLOOKUPs etc.
High level of attention to detail
Accurate and timely data entry and typing skills
Self-motivated and enthusiastic to learn, with a can-do and flexible attitude towards tasks
Strong communication skills with a professional telephone manner
Ability to multitask and perform under pressure
Applications to work part time will also be considered
The Package
Working within a rewarding team environment at our offices based at RAF Valley, you will be given ample scope to further develop your career and further enhance your knowledge and skills through the training opportunities we provide.
Permanent contract, working Monday-Friday
8am-4pm inclusive of 30-minute unpaid lunch.
Salary up to £27,000 (pro rata if part time) with the level dependent on experience
33 Days annual leave inclusive of bank holidays plus your birthday off!
Company pension scheme with employer contribution
Employee benefits and discount scheme
Employee wellbeing support including free 24/7 counselling and legal information
How to Apply
All applications for this Administrator role are to be submitted online, and strictly no agency calls or agency CV submissions.
Shortlisting and interviews will take place while the advert is live; the vacancy will be closed as soon as a successful candidate is appointed. Interested candidates are therefore encouraged to submit an application as soon as possible.
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