Joining Arup
Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.
The Opportunity
An exciting opportunity has arisen for a Personal Assistant to provide high-level administrative and secretarial support with excellent communication skills to a Global Finance team.
This role will suit an individual with experience of supporting multiple Senior members of the Finance Business Operations Team, including Procurement, Payroll, Finance Operations, PMO and their wider teams as needed, who is confident at balancing the needs of those individuals, with a desire to learn the fundamental activities of each team.
The key aspects of the role are as follows:
1. Diary management
2. Reviewing appointments and taking action/responding where appropriate
3. Co-ordinate all aspects of travel for overseas and UK trips, working with global travel team and ensuring all risk assessments and approvals are completed
4. New starter inductions – taking ownership of the process to onboard new staff and welcome them to Arup
5. Organising meetings, Teams, In-person, with internal and external stakeholders
6. Advising staff/reception of visitor arrivals, greeting visitors, organising provision of refreshments, arranging working lunches
7. Preparation of expense claims, invoice approvals, desk booking and other routine administrative tasks as required by the Team Leaders
8. Maintaining intranet sites and Teams pages as instructed
9. Arranging off-site workshops / booking Restaurants etc.
10. Ad hoc administrative support as required
11. Managing and responding to emails
12. Working with other PAs in the Finance Group to provide support and ensure consistent service across Finance
At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas.
You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.
Is this role right for you?
We’re looking for a candidate who can demonstrate:
13. Excellent coordination, organisation and administration skills and have a keen eye for detail
14. Confidence when working under pressure
15. Effective prioritisation, planning ahead
16. Ability to co-ordinate instructions from multiple sources including email, Teams message/calls/video, in-person and from calls
17. Excellent computer skills and knowledge of MS Office Suite including Teams, PowerPoint, Adobe, Excel and People onboarding systems
18. Knowledge of following tools is desirable: Concur (Purchase Orders, Expenses and Travel), Conferma, Evolvi.
What we offer you
At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling members to share in the results of our collective efforts.
We also provide Private medical insurance, Life assurance, Accident insurance and Income protection cover. In addition, you’ll have access to flexible benefits to help you look after all aspects of your wellbeing and give you the freedom and flexibility to find the best solutions for you, your family, and your individual needs.
Different People, Shared Values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference.
Our Application Process
Stay safe online - Arup will never ask for payment or your bank details as part of our recruitment process.
Recruitment Agencies - We have a Preferred Supplier List of trusted partners to assist us when required and do not acknowledge any speculative CVs or unsolicited candidate introductions from agencies not on the list.
Closing date: 22nd November 2025