Job Title: Meetings and Events Project Manager
Brand: Emota
Location: UK: Ashby-de-la-Zouch or Manchester, hybrid
Reporting to: Project Director
Direct report(s): None
Responsibilities
* Manage all venues and associated logistical arrangements including congress attendance and business centre, dinners and break-outs and housing blocks and attrition
* Manage congress sponsorship activity on behalf of your client including approval process, liaison with client contracting team and booth providers
* Manage and co-ordinate client requirements with all 3rd party suppliers/internal service providers
* Produce, manage and circulate important communications e.g. weekly status reports to all main meeting partners
* Travel on-site to conduct site inspections including planning meetings with all suppliers and for delivery of the event
* Manage post event metric reporting
* Deliver first class customer service following clients goals
* Plan, attend and implement client planning meetings – face-to-face, hybrid and virtual including debriefs
* Responsible for the preparation and maintenance of budgets, throughout the lifecycle of each event including approving invoices
* Ensure financial tracking of each event and conduct regular ‘health checks’ to ensure positive cash flow
* Accomplish scope management – to identify and charge clients for out-of-scope activities
* Track cost avoidance / saving measures
* Ensure compliance with company and client invoicing processes
* Responsible for the preparation and maintenance of congress cross charge budgets, throughout the lifecycle of each event
* To work with appropriate support departments to ensure the delivery of client measurables
* Assist new starters by taking on the role of ‘Buddy’
* Apply our mission, vision and values
* Comply with all company and client procedures
* Maintain good long-term relationships with hotels, venues and suppliers, to ensure the best value for money for your clients
* Be an ambassador for the agency
* To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach
Qualifications
* Organiser with a minimum of 4 years event management delivery of corporate events
* Experience managing event budgets from initial budget, through revisions and reconciliation
* Team motivator and professional team member
* A focus on accuracy, detail, consistency and dedicated to customer service
* Intermediate level Excel (can maintain complex spreadsheets)
* The ability and desire to travel on-site internationally
Equal Opportunity
Inizio is committed to providing an environment where everyone has the confidence to be themselves and thrive. For government reporting purposes, we ask candidates to respond to the below self‑identification survey. Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded in an anonymized format and maintained in a confidential file separate from personnel records. As set forth in Inizio's Equal Employment Opportunity policy, we do not discriminate on the basis of any protected group status under any applicable law.
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