Job overview
Main duties of the job
The postholder will be responsible for the day to day management and co-ordination of all administrative functions associated with the smooth, efficient and effective running of the Division. The postholder will provide comprehensive secretarial and administrative support to one of the Deputy Divisional Directors and two Divisional Nurse Directors within the Cancer Services Division. To provide ad hoc support to the other administrative staff with the management office. The postholder also needs to act as a contact point for staff within the organisation and outside bodies as appropriate
Detailed job description and main responsibilities
1. Open and process all incoming mail for the Directors in line with agreed procedures. Ensure that all outgoing mail is distributed efficiently and quickly.
2. Type all minutes, agendas and documents using Windows packages.
3. Deal confidently and appropriately with enquiries, referring to the Deputy Divisional Director an Divisional Nurse Directors where required and keeping them informed as appropriate.
4. Carry out departmental photocopying and distribute as necessary.
5. Maintain an efficient electronic and/or paper filing/retrieval system for the Directors and file all papers, correspondence and reports accordingly.
Person specification
Education/Qualifications
Essential criteria
6. GCSE or equivalent. Very good standard of written and spoken English
Desirable criteria
7. Educated to degree level
Experience
Essential criteria
8. Previous experience within a Senior Personal Assistant role at Senior Management level
9. Experience of minute taking and report writing
Desirable criteria
10. Experience of working within health service sector
11. Experience of managing budgets and requisitioning/ raising orders
The Royal Marsden values diversity and is committed to the recruitment and retention of underrepresented minority groups. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQ+ candidates and candidates with disabilities.
As a Disability Confident Employer, we are working to create a workplace that enables all staff to reach their full potential. We are committed to this because we know that greater diversity and inclusion will lead to an even greater positive impact for the people we serve.
Due to the high volumes of applications we receive, we reserve the right to close any adverts before the published closing date once we have received a sufficient number of applications. We advise you to submit your application as early as possible to prevent disappointment.
Flu Vaccination – What We Expect of our Staff
At The Royal Marsden we have an immune compromised patient population who we must protect as much as we can against the flu virus. Each year, seasonal flu affects thousands of people in the UK. Occurring mainly in winter, it is an infectious respiratory disease capable of producing symptoms ranging from those similar to a common cold, through to very severe or even fatal disease.
The wellbeing of our staff and patients is of the upmost importance to us, and it is the expectation of The Royal Marsden that all patient-facing staff have an annual flu vaccination, provided free of charge by the Trust.
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