Solvd. AP Assistant
Application Deadline: 24 May 2026
Department: Finance
Employment Type: Fixed Term - Full Time
Location: Glasgow
Reporting To: Claire Shearer
Description
We are looking for an organised, proactive and detail‑driven Accounts Payable Assistant to join our Finance team. In this role, you will ensure the timely and accurate processing of invoices, support the preparation of payment runs, and work closely with purchase owners to ensure all required purchase orders and goods receipts are in place.
If you thrive in a fast‑paced environment, enjoy problem‑solving and have a passion for delivering high‑quality financial administration, we’d love to hear from you.
Key Responsibilities
* Accurately capture invoices and supporting documentation into the system.
* Register invoices, including matching purchase order invoices and coding non‑PO invoices.
* Flag and manually tag invoices when errors occur.
* Support preparation of payment runs for review.
* Allocate payments against supplier invoices.
* Prepare timely supplier statement reconciliations.
* Communicate with purchase/cost centre owners to ensure valid POs and goods receipts.
* Resolve invoice and PO discrepancies with suppliers and operating companies.
* Respond to supplier queries via phone and email.
* Identify and monitor problem suppliers or requisitions.
* Assist the AP Supervisor in producing weekly management information (MI) for TOCs.
* Host monthly calls with key requisitioners to clear aged queries.
* Support journal entries and period/month-end tasks.
* Maintain up-to-date knowledge of VAT regulations.
* Suggest improvements to finance processes and workflows.
* Undertake ad‑hoc duties as required by the AP Manager or Supervisor.
About You – What We’re Looking For
* Strong numeracy and IT literacy, including intermediate Excel skills (VLOOKUP, SUMIF, pivot tables).
* Excellent ability to prioritise, multitask, and work independently.
* Strong communication skills across all levels, both written and verbal.
* Analytical mindset with attention to detail.
* Adaptable, personable and team‑oriented.
* Able to work under pressure and meet deadlines.
* Comfortable working flexibly during peak periods.
* Experience with Open Accounts/eBis.
* Previous experience in an AP/AR or wider finance role.
Welcome to your Solvd. Journey
Joining Solvd. means becoming part of a team that values your development and wellbeing. We offer:
* On-the-job training and continuous personal development opportunities.
* Regular performance feedback and 1:1s to help you succeed.
* Support for family events, personal support, and a focus on having fun in the workplace.
* Opportunities for career progression.
* Competitive benefits.
Benefits
* Discretionary ScotRail Season Ticket (home to work)
* Discretionary bonus scheme
* Hybrid working (for most roles, after probation)
* Living Wage and Living Hours Accredited
* 34 days holiday (including public holidays) with option to buy additional
* Generous salary exchange Pension Scheme and Life Assurance Scheme
* Optional Health Cashplan Scheme
* Employee Assistance Programme and Wellbeing Support including mental, physical, financial and social
* Flexible dress code where you can Dress for Your Day!
* Social events including Summer Event and Christmas Party
If you're ready to take on a challenging and rewarding role at the heart of our operations, apply today! Solvd. are Disability Confident accredited and committed member of Inclusive Employers. We welcome applications from all sections of the community. If you need any support or further information before applying for this role, please get in touch with our People Team via people@solvd.solutions. Successful completion of security and background checks will be required. Apply now and choose your ticket to join us on the Solvd. journey!
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