We are seeking a highly organised and proactive Personal Assistant / Office Coordinator to support senior leadership and ensure the smooth day-to-day running of a fast-paced business. This is a varied and dynamic role that combines executive support, business development coordination, office management, and operational responsibilities.
The successful candidate will provide dedicated PA support to senior Directors, including full diary management, coordination of internal and external meetings, and travel arrangements. You will play a key role in maintaining schedules, ensuring efficient time management, and supporting daily business operations.
You will also support business development activities by acting as a first point of contact for new clients, arranging initial meetings, and managing project documentation. This includes preparing and tracking quotations, maintaining accurate records, assisting with presentation materials, and coordinating project handovers. Strong attention to detail will be essential when managing documentation and ensuring a smooth transition from potential to active projects.
In addition, you will provide ongoing support to current projects by assisting with administrative tasks, maintaining project records, organising travel and accommodation, and supporting health and safety documentation processes.
The role includes responsibility for brand and communications support, including managing social media channels, coordinating content and postings, and ensuring consistency across company documents and visual identity materials.
Office management is a key part of this position. You will coordinate internal meetings across multiple teams, take accurate meeting minutes, and oversee the general running of the office. This includes managing supplies, coordinating cleaning and maintenance, organising events, handling deliveries, and supporting staff with day-to-day operational needs. You will also assist with training coordination, health and safety compliance, and general workplace organisation.
Additional responsibilities include supporting fleet management activities, such as coordinating vehicle servicing and maintenance, tracking usage, and managing associated administrative tasks.
This role would suit someone who is highly organised, adaptable, and confident managing multiple priorities in a busy environment. Strong communication skills, attention to detail, and a proactive approach are essential