Overview
We are seeking a motivated and organised Maintenance Stores Administrator to join a small, dedicated Maintenance team on a fixed-term, part-time basis for six months. Reporting to the Maintenance Planner, this role is key to ensuring the smooth operation of the Maintenance Department by managing stock, purchase orders, and invoicing processes.
The successful candidate will play a crucial role in maintaining the availability of spare parts, supporting operational efficiency, and ensuring compliance with all relevant standards and processes.
Key Responsibilities
1. Purchasing & Stock Management: Monitor purchase orders, expedite suppliers to avoid stock-outs, and maintain recommended stock levels.
2. Invoice Authorisation: Approve invoices via SAP resolving queries where required.
3. Stock Control: Count and reconcile stock daily; report discrepancies for investigation and adjustment.
4. Team Support: Assist with purchasing, booking in parts, relocating spares, printing work orders, picking parts, or covering colleagues during peak periods or holidays.
5. SAP Revisions: Manage repair processes and returns.
6. Courier & Export Management: Arrange UK and international shipments, including customs documentation.
Key Relationships
Maintenance Planner
Maintenance Store Administrator
Maintenance Manager
Wider Maintenance Team
Collaboration and clear communication with both internal teams and external suppliers are essential for success in this role.
Candidate Profile
7. Strong literacy and numeracy
8. Competent in Microsoft Office
9. Working knowledge of stock management and stores operations
10. Organised with the ability to prioritise workload effectively
11. Assertive, able to challenge where necessary
12. Analytical and detail-oriented
13. Experience:
14. Previous experience in a stores or warehouse environment
15. Experience in a fast-paced operational setting
16. Understanding of purchase ledger processes
17. Knowledge of engineering or technical equipment desirable
18. SAP competence is advantageous but not essential
Why This Role?
19. Join a small, committed, and dynamic team on an impactful fixed-term contract
20. Opportunity to gain hands-on experience in a maintenance and stores environment
21. Flexible part-time working arrangement (2 full days per week, ideally Thursdays and Fridays)
22. Exposure to a range of operational and administrative processes with potential career progression
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