Office Manager
Location: Piccadilly, Manchester - office based
Be the Spark Behind Our Brand-New HQ!
Your mission:
* Creating a seamless workspace: Ensure the office runs like clockwork, handling everything from visitor management to travel bookings, while identifying and overseeing office enhancements for it to reflect our bold vision.
* Managing a busy GM's schedule: Enable the GM in their role by managing their diary across timezones, preparing briefing materials ahead of meetings & trips, coordinating domestic & international travel and managing expenses.
* Cross-functional Liaison & Discretion: Acting as a trusted point of contact between the GM, internal teams, external partners and senior stakeholders — handling sensitive information with full confidentiality and representing the GM's office professionally at all times.
* Fostering a vibrant culture: Play your part in turning the HQ into a buzzing hub of creativity and collaboration, such as organising team social events, company meetings and visitor experiences.
* Stepping in on office related topics: Be the local point of contact in the office, whether it is to support local onboarding, administration, recruitment and HSE.
What you’ll do:
* Be the face of Vix Manchester: warmly welcome visitors, clients, and employees with professionalism and energy and support the induction and onboarding of new hires.
* Keep the wheels turning: oversee office operations, from managing supplies to coordinating meeting rooms and events.
* Serve as the EA for the UK GM and complete all administrative activities as required.
* Collaborate with building management and contractors to keep everything running smoothly ensuring compliance and HSE regulations are adhered to.
* Tackle challenges head‑on: solve problems with creativity and initiative, always thinking one step ahead.
What you’ll bring:
* Energy & initiative: You’re a self‑starter who thrives in a fast‑paced, dynamic environment.
* A creative mind: You can think outside the box to find fresh solutions to everyday challenges.
* Unstoppable organisation skills: You juggle priorities with ease, keeping the team on track.
* A problem‑solving mindset: You don’t just spot issues – you solve them, efficiently and effectively.
* A collaborative attitude: You’re a team player, ready to pitch in and help wherever needed.
* An AI mindset: foster a curious and proactive approach to using IT and AI into everyday work.
Experience in facilities or office management is ideal, and familiarity with Google Suite is a plus.
Why join us?
* Be part of something big: Help build a brand-new HQ in the heart of Manchester and make your mark on our growing team.
* Work globally, act locally: Join a company with a 35+ year track record of innovation, working with transport authorities in over 200 cities.
* Enjoy the perks: A competitive benefits package, a supportive team culture, and endless opportunities for growth and development.
Equal Opportunity Employer
Vix Technology is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment where everyone can thrive.
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