Owen Reed is looking for an Administrator for a top law firm in London.
This is an exciting opportunity to join a busy Business Services Centre team in a varied administrative role. The successful candidate will provide high-quality office and document support across the firm, helping to ensure work is completed efficiently, accurately and to a high standard.
Working pattern: Hybrid – 3 days in the office, 2 days from home
The Role
The Administrator will support legal and business services teams with a broad range of administrative, document handling and workflow tasks. This role is ideal for a proactive and detail-oriented individual with recent office administration experience, ideally gained within a law firm or professional services environment.
You will play an important role in supporting the smooth running of day-to-day operations, preparing key documents and bundles, maintaining filing systems and delivering excellent service to internal stakeholders.
Key Responsibilities
* Save documents to the document management system and liaise with Reprographics for scanning when required
* Complete document engrossments, including binding and finishing documents in conjunction with EAs and secretaries
* Create, prepare and assemble sales packs, court bundles and exhibition materials
* Assist with the preparation and maintenance of court bundles and related exhibits
* Provide administrative support for specific projects across Legal and Support Departments
* Support efficient filing and document administration processes, including updating online registers and saving documents to DMS and datasites
* Complete smaller copying tasks within practice areas where required
* Use workflow management tools proactively, taking ownership of tasks from start to finish and ensuring deadlines are met
* Work collaboratively within the team and provide cover where needed, including flexibility around office days
* Build a strong understanding of internal client requirements, departmental procedures and service standards
* Identify opportunities to improve processes and contribute to the continuous development of the General Administrative Team
Skills and Experience
* Recent office administration experience, ideally within a law firm or professional services environment
* Good typing speed with a high level of accuracy
* Strong working knowledge of Word, Excel and Adobe
* Previous experience using a document management system is desirable, though training will be provided
* Some experience handling legal documents would be beneficial
* Excellent attention to detail and accuracy
* Strong organisational skills and the ability to manage multiple tasks effectively
* A proactive and flexible approach to work