The Role
As a key member of the Academic Registry senior management team, the Deputy Registrar will lead on the development, implementation and review of both new and existing policies, procedures, regulations and systems, as well as contributing to the development of strategy.
Responsible for managing a team or teams, the Deputy Registrar will define work, monitor progress and ensure effective coordination to meet deadlines and achieve targets.
It is a strategic position that will cultivate excellent working relationships with senior colleagues across the University and build connections with external bodies, networks and partner organisations.
Core Responsibilities
* Leading the development, implementation and review of policies, systems and processes to create and maintain high‑quality, accurate, compliant and timely records and data.
* Accounting for activity within the remit of the role and proactively communicating issues and risks that may affect the delivery of the University’s strategic plan and/or the Registry.
* Providing leadership and management for the respective team(s), including pastoral care and fostering a positive working culture.
* Recruiting, selecting, training and developing staff.
* Setting clear priorities, goals and service standards for the specialism and delegating work as required.
* Managing oversight of the relevant proportion of the Academic Registry budget.
* Supporting the Academic Registrar in setting service priorities, contributing to the annual planning cycle and delivering the service plan.
* Servicing high‑level University committees, advising Chairs and members on complex processes, procedures and regulations as well as relevant external legislation and frameworks.
* Writing complex reports and documents, including University regulations and professional body feedback.
* Negotiating with colleagues, senior staff and external bodies to advance strategic developments.
* Participating in relevant University committees, groups and networks as an active member to facilitate shared goals.
* Representing the University at external events as appropriate to the specialism.
* Leading and managing complex collaborative projects across the University which may include external bodies and/or partner organisations.
* Frequent problem‑solving requiring creative and innovative solutions under significant time pressure.
* Undertaking systematic research and analysis to inform working practices and continuous improvement of service standards.
* Continuously developing and maintaining specialist knowledge, skills and expertise through relevant professional training and development.
* Leading innovation to increase efficiency and improve service provision for staff and students and drive financial sustainability.
* Building effective working relationships with other members of the Senior Leadership Team to enhance synergies and share best practice.
* Developing a consistent and joined‑up professional offering, driving a culture of partnership within the Academic Registry.
* Undertaking duties flexibly as required, including annual leave, staffing shortages or busy periods across the Registry functions.
* Deputising for the Academic Registrar as appropriate.
* Undertaking other duties as assigned by the line manager and supporting the university strategy.
* Supporting equality of opportunity and upholding the University’s commitment to diversity and inclusion.
* Supporting the university strategy and engaging in continuous personal and professional development.
* Fulfilling health and safety responsibilities and promoting the wellbeing of staff and students.
* Supporting the University’s commitment to environmental sustainability.
Essential Qualifications, Experience, Knowledge and Skills
* A degree or equivalent experience.
* Extensive knowledge and demonstrable experience of the management and delivery of academic administration at a senior level within a Higher Education environment.
* Experience of developing, interpreting and communicating highly complex procedural and regulatory information via presentations, briefings and training.
* Strong understanding of the current HE landscape, including relevant regulatory, statutory or legislative requirements.
* Proven evidence of successful project management.
* Demonstrable evidence of leading and managing cross‑functional teams that deliver services, deploying effective resource management, setting and achieving targets and building staff capability.
* Awareness of the TNE landscape and a flexible approach to its evolving developments.
* Creative and innovative problem‑solving with a track record of change implementation to improve effectiveness.
* Extensive knowledge and experience of critically appraising and reviewing practice to identify improvements and handle complaints.
* Strong interpersonal skills, including good judgement and the ability to build relationships in sensitive situations.
* Proactive approach to anticipating and resolving problems, working to tight deadlines with accuracy and attention to detail.
* Effective IT skills, including database use and complex data analysis.
* Proven communication skills, including the ability to write complex reports and correspondence, and prepare briefing papers.
* Willingness and ability to undertake UK and occasional overseas travel.
* Willingness to work occasional evenings and/or weekends to provide out‑of‑hours support where appropriate.
* Oral Welsh Level B2 and written Welsh Level C1 (or evidence to demonstrate ongoing commitment to learning Welsh to these levels).
Desirable
* Relevant professional qualification.
* Experience of managing budgets.
* Experience of chairing committees.
* Oral and written Welsh Level C1.
Benefits
* Flexible working policy.
* 36.5 hour week for full‑time roles.
* Generous leave entitlements – 27 days annual leave plus bank holidays and University closed days.
* Commitment to Professional Development.
* Enhanced contribution to workplace pension schemes.
* Staff recognition and reward schemes.
* Opportunity to learn the Welsh language for free.
* Staff relocation bursary.
* Maternity, Paternity, Parental and Adoption Leave.
* Staff discount for gym facilities, hospitality and retail on campus.
How to apply
To promote a flexible workforce, the University will consider applications from individuals seeking full‑time, part‑time, job share or term‑time only working arrangements.
Applications for this role must be made through jobs.aber.ac.uk. You are welcome to apply for any vacancy in Welsh or English and any application submitted will be treated equally.
Seniority level
Director
Employment type
Part‑time
Job function
Other
Industries
Administrative and Support Services
Employment Visa
We welcome international applicants who are eligible for sponsorship under the Skilled Worker Route. The role meets the criteria for Sponsorship and will be supported by a Certificate of Sponsorship for the candidate. The University will not support the payment of the visa for the candidate or dependants.
Equal Opportunities
We welcome applicants from all backgrounds and communities, particularly those who are currently underrepresented in the workforce. We are a Bilingual Institution which complies with the Welsh Language Standards and is committed to Equal Opportunities. Applicants may apply in Welsh or English and all applications will be treated equally.
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