Job overview
PLEASE NOTE THAT WE WILL ONLY ACCEPT APPLICATIONS FROM STAFF CURRENTLY EMPLOYED BY SWANSEA BAY UNIVERSITY HEALTH BOARD
THIS POST IS A SECONDMENT TILL 31/1/27 DUE TO MATERNITY LEAVE
An exciting opportunity has arisen to join the Respiratory Team as a Respiratory Admin Support Manager. The Respiratory Team provide community and secondary care patients with Respiratory conditions both in hospital and at home .
The role will involve supporting the Clinical Nurse Specialists in the management of the admin team as well as providing a comprehensive administrative and typing service to the team
The post is based at Singleton Hospital, but will be required to work on other sites across Swansea Bay as required
The successful candidate will maintain a direct and close working relationship with the Respiratory Team, as well as Nursing, Therapies, Consultant and Medical staff, other staff within the Department, Medical Secretaries, Medical Support Manager and other support staff
Main duties of the job
·Management of annual leave ,PADR’s sickness ,inductions and development of the admin team
·Typing and use of DMS System
·Booking appointments
·Managing databases
·Arranging referrals
·Answering the telephone, taking messages and dealing with patient’s requests
·Ordering via the Oracle system and managing stock
·Exercise initiative, operating within procedural guidelines and to plan ahead and prioritise workload in response to changing demands.
·A sound knowledge of medical terminology and experience in the use of hospital based IT systems and proficient in utilising Microsoft Office would be an advantage as well as an understanding of patient pathways.
·It is preferable that applicants have recent previous experience within a similar setting.
·Working for our organisation
·We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.
This post is Secondment until 31/1/27 due to backfill for a maternity secondment.
Working for our organisation
We believe staff are our best asset and we want you to be happy and confident about starting your career here in Swansea Bay University Health Board.
As one of the biggest healthcare groups in the UK we can offer a wealth of professional training and development opportunities in an innovative, forward-thinking organisation.
You might be a nurse or doctor, maybe you specialise in a health science/therapy or can offer skills in one of our support services - we have a job for you.
There are also apprenticeships, work placements and volunteering roles available.
We are an inclusive employer and welcome applications from everyone whatever their sex; religion or belief; race; age; sexual orientation; gender identity or, whether they are pregnant or have recently been on maternity leave, married or are in a civil partnership; or, whether they are disabled.
Our values - Caring For Each Other, Working Together and Always Improving, show that our commitment to equality is at the heart of everything we do.
If you want excellent career and training opportunities while living on the doorstep of some of Europe's most spectacular scenery, with all the benefits of a thriving and cosmopolitan city - look no further.
Detailed job description and main responsibilities
Person specification
Essential Qualifications and Knowledge
Essential criteria
1. Educated to Diploma level qualification or Advanced Keyboard skills/qualification e.g. RSA 111 (or equivalent)
2. knowledge and understanding of corporate procedures, the structure, policies, plans, regulations, management, and operational procedures of the Organisation acquired through on the job training, short courses, and experience
Desirable criteria
3. Experience of setting up and using filing/IT systems Experience of dealing with confidential information
4. Management of sickness ,PADRs ,induction and staff development
Abilities
Essential criteria
5. Ability to use the full suite of Microsoft office and audio typing,provinding an efficient and accurate secretarial service
6. Able to understand and maintain confidentiality
Swansea Bay University Health Board is committed to supporting its staff and processes to fully embrace the need for bilingualism thereby enhancing service users experience. In our commitment to increase the number of staff able to communicate in Welsh with patients and professionals, we would particularly welcome applications from Welsh speakers.
Equality remains at the centre of the Health Boards policy-making, service delivery and employment practices. We value the diversity of our staff and welcome applications from people from protected groups under the Equality Act 2010, this specifically includes age, gender, sexual orientation, gender identity/reassignment, race, religion, disability, pregnancy and maternity and marriage and civil partnership.
Employer certification / accreditation badges
Applicant requirements
Welsh language skills are desirable