Medical Secretary
The closing date is 01 December 2025. Ash Villa is a 15-bed female acute treatment ward. We are looking for a talented and experienced administrator to support our inpatient Consultant psychiatrist and their junior colleagues with day to day secretarial needs. You will need to be organised and proactive and able to work in a fast paced environment. The role includes a range of secretarial and administrative duties such as minute taking, diary management, report and letter writing and the use of various software systems.
We are not able to offer sponsorship for this role. Please provide details of the visa type and expiry date in your application.
Job responsibilities
* Minute taking and production of formal minutes of meetings
* Planning appointments and managing diaries
* Prioritise workload to maintain deadlines
* Filing and accurate management of patient records
* Managing phone calls and liaising between services
* Produce accurate high quality medical correspondence including letters, Mental Health Act reports, memoranda and other documents.
* Provide cross cover and support for other secretaries as necessary.
Qualifications
* GCSE or equivalent in English Grade A‑C or 9‑4 or Level 2 Literacy.
* RSA III Typing and Audio or equivalent.
* ECDL or equivalent.
* NVQ 4 Business Administration or equivalent.
* AMSPAR.
* Medical Terminology Certificate or experience.
Experience
* Substantial experience in a secretarial role.
* Experience of people with mental health problems.
* Experience of working as part of a team in a busy office.
* Diary management including electronic diary management.
* Previous experience in a medical or NHS setting.
Skills
* Excellent organisational skills.
* Ability to accept and manage change.
* Must be reliable and to work under pressure and deadlines under own initiative.
* Good time management skills and able to prioritise workload.
* Approachable, adaptable and flexible.
* Customer focused and self‑motivated.
* Good communication skills ensuring that service users, staff and carers are treated in a polite and efficient manner.
* Experience in a wide range of IT systems including Microsoft Teams and Rio.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (former CRB). The check is required for any previous criminal convictions.
Employer
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