About the Role
1. Project lead or support for assigned events, responsible for event planning, execution and return on investment tracking.
2. General logistics which include, but are not limited to, venue research and selection; contract management, budget development, staffing assignments; staff and attendee communication; food and beverage coordination; ancillary event management; registration services; website and registration development; creative services coordination; sponsorship coordination; technical production coordination; speaker management; branded merchandise; and vendor coordination.
3. Ensure the successful planning and execution of the portfolio’s events which include, conferences, partner summits, executive meetings, and prospective and current customer events.
4. Ensure programmes remain within budget, meet programmatic goals, and reflect favorably on the Workday brand.
5. Regularly survey and analyse feedback from event attendees and partners to ensure identified objectives are being met.
6. Develop and run project timeline, ensuring these are met.
7. Provide support to plan and deliver large pan-EMEA programs i.e. Rising EMEA
8. Maintain or improve service levels for internal clients and program colleagues.
9. Collaborate with cross-functional teams and support seamless integrated marketing plans as applicable.
10. Proactively bring new insights and improved processes to the team for consideration. Push yourself, and your colleagues in Event Marketing to think differently and perform extraordinarily.
11. Continually identify, propose, and implement cost-savings opportunities.
12. Partner on other Event Marketing programmes as requested based on need or opportunity.
About You
Basic Qualifications
13. 5+ years of shown success in event project management and/or conference production in a rapid-growth environment.
14. Ability to lead external vendors, suppliers, and venues.
15. Diligent and able to effectively handle multiple, concurrent project demands within established timelines.
16. Consistently positive customer service orientation. Professional interpersonal skills for a spectrum of partners representing cross-functional units. Accurate verbal and written communication skills.
17. Competent budget development and leadership skills.
18. Should possess a sense of connection in helping to achieve the company’s annual sales goals.
19. Resourceful, self-starter and strong work ethic. Passionate about realising the potential in just about everything.
20. Limited travel as related to assigned events. Travel requirements may increase as needed for research and onsite coordination of growing events portfolio.
Other Qualifications
21. Outstanding digital literacy required (at a minimum): Microsoft Word, Excel, PowerPoint, Google docs
22. Fluent French or German an advantage