Are you highly organised, proactive and thrive in a fast-paced environment?
We’re looking for a talented administrator to provide vital support to our Project Management team based at our offices in London, helping deliver exceptional service across exciting built environment projects.
This is a varied role where no two days are the same – from co-ordinating diaries and producing documents to managing travel and supporting client projects.
If you’re a motivated team player with strong communication skills and previous experience within administration, we’d love to hear from you!
What you’ll be doing:
General Administration
* Maintaining up-to-date paperwork and client files whilst setting up new instructions.
* Drafting correspondence, reports, schedules, minutes and agendas.
* Answering calls, taking messages and organising post/couriers.
* Audio/copy typing, minute-taking, proofreading, printing and binding documents.
* Arranging meetings (including Teams calls), presentations and providing refreshments for on-site meetings.
* Performing ad-hoc tasks such as scanning.
Diary Co-ordination
* Managing electronic diaries, scheduling meetings and liaising with senior staff, clients and contacts.
Document Production
* Preparing PowerPoint presentations, Excel schedules and compiling PDFs.
* Typing minutes and general correspondence whilst acknowledging and responding to mail and emails.
Travel
* Arranging travel and preparing event/meeting schedules.
Finance
* Assisting with invoice management and raising purchase orders as required.
Research & Project Support
* Liaising with internal teams for data and drawings whilst conducting research to support client projects.
Database Maintenance
* Updating contact details, purchase order/budget databases and other team databases.
Ad-hoc Duties
* Proofreading and formatting reports whilst carrying out other reasonable tasks as required.
About You:
Essential
* Advanced Microsoft Word with good PowerPoint and intermediate Excel skills
* Excellent oral and written communication along with strong business English (grammar, punctuation, spelling)
* Minimum 2 years’ secretarial/administrative experience
* Professional telephone manner with the ability to communicate at all levels with confidentiality
* Strong organisational skills with the ability to work under pressure and meet deadlines
* Proactive whilst actively using initiative
* Flexible with a positive, can-do attitude
* Motivated team player who enjoys a pivotal role within a team
Desirable
* Experience in another professional service firm.
* Good standard of education up to A Levels or equivalent.
Why Bidwells?
We’re a different kind of business. Whilst we’re a major player in the property sector, Bidwells remains a privately-owned, independent Partnership, with an inclusive, entrepreneurial culture. We give our people autonomy and take the time to listen.
What’s in it for you
Competitive Salary: We recognise and reward talent.
Comprehensive Benefits: Including up to 8% matched pension, private medical, medicash plan, your birthday off work and lifestyle discounts and perks.
Professional Development: Continuous learning, study support and promotion opportunities.
Innovative Culture: Be part of a forward-thinking team at the forefront of industry trends.
Family Friendly: We offer enhanced family leave policies to support individuals close to you.
Work-Life Balance: We value your well-being and offer agile working to support it.
Bidwells is dedicated to fostering a truly inclusive culture of belonging, where everyone can thrive and succeed as their true and authentic selves at every level. We are committed to equal employment opportunity and positively encourage applications from all suitably qualified and eligible candidates regardless of race, sex, gender, gender identity or expression, disability, age, sexual orientation, transgender status, religion or belief. Flexible working requests are considered from day one.
Recruitment agencies: Bidwells only pay agency fees where we have a signed agreement in place and that agency has been contacted and directed by a member of our Talent Acquisition Team to work on a specific vacancy. We do not pay agency fees when speculative and unsolicited CVs are submitted to Bidwells or any of our employees other than via our Applicant Tracking System and through our recruitment process. If this is not adhered to, agency fees will not be paid. Submission of any unsolicited CVs or proposals to Bidwells will be deemed evidence of full and unlimited acceptance of this approach.