Overview
Cambridge Graphene Centre Executive Assistant (Maternity Cover) role at Minderoo Centre for Technology and Democracy. The CGC seeks an experienced PA/EA to provide maternity cover and join the team based in West Cambridge to provide an executive support service to the CGC Director and Administrators.
The role involves managing a very busy and complex diary, handling emails, phone calls, Teams and Zoom communications, and coordinating internal and external meetings in person, in Cambridge, elsewhere in the UK, EU or worldwide, as well as online (Zoom, Teams, Google Meet, Webex, etc.). You will plan and manage the overall working day to ensure an appropriate balance of meetings and follow-up actions.
Responsibilities
* Provide executive support to the CGC Director and Administrators, with a focus on diary management and prioritisation of conflicting demands.
* Process and manage communications (emails/phone/Teams/Zoom) and action follow-ups.
* Schedule and coordinate a wide range of internal and external meetings (in-person, hybrid, and virtual) and manage meeting agendas and minutes.
* Coordinate and plan CGC/CDT/SRI/LMRF related events, seminars, workshops, and meetings.
* Update and maintain databases and coordinate recruitment steps for CGC-related personnel.
* Work with CGC operations staff to delegate tasks as appropriate and ensure smooth daily operations across CGC initiatives.
* Demonstrate effective communication and interact with a wide range of stakeholders while remaining calm in a dynamic environment.
* Utilise advanced IT skills (Excel, database and data sharing software, Word, PowerPoint, Outlook, webpage management, etc.).
Qualifications
* Degree level education or equivalent practical experience as an Executive PA in a highly dynamic environment with experience managing online diary systems with multiple priorities.
* Strong communication skills and ability to interact with diverse stakeholders.
* Advanced IT proficiency including Excel, databases, Word, PowerPoint, Outlook, and web page management.
Details
* Position: Maternity cover (fixed-term until 31 August 2026 or the return of the post holder, whichever is earlier).
* Location: West Cambridge.
* Application process: Click Apply to register an account and apply online.
* Applications close: Wednesday 24 September 2025. For informal enquiries, contact the HR Office at 01223 332615 or hr-office@eng.cam.ac.uk; for post-specific enquiries, contact Professor Andrea C. Ferrari (acf26@eng.cam.ac.uk).
* Internal candidates may apply on the basis of a secondment from their current role.
* Equality, diversity and inclusion: The University actively supports equality, diversity and inclusion and encourages applications from all sections of society; there is a responsibility to ensure all employees are eligible to live and work in the UK.
Seniority level: Mid-Senior level
Employment type: Full-time
Job function: Administrative
Industries: Research
The closing date is subject to change; please refer to the official vacancy notice for updates.
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