Job Description
Duties to be divided between supporting the Credit Controller and the Purchase Ledger Clerk. Estimated 3 days a week Purchase Ledger and 2 days a week Credit Control.
Assisting with the following as directed by the Purchase Ledger clerk:
1. The processing of accounts payable to include coding invoices, entering invoices into SAP, checking supplier statements and resolving any queries, Invoice approval according to authority levels and matching payments against invoices and maintaining the integrity of each supllier accounts.
2. Checking and matching invoices with the relevant backup i.e. POD’s.
3. Monthly payment run processing for suppliers.
4. Intercompany reconciliations, bank posting.
5. Processing and paying of expenses according to procedure.
6. Posting of company credit cards expenses, allocating payments & ensuring all back up documentation is available.
7. Posting of bank outgoings daily on SAP.
8. Assist with preparation of relevant documentation for auditors for the year end audit.
9. General administration duties e.g. filing, call answering, assisting with supplier queries, any other ad hoc duties.
10. Assist with Vehicle mileage expense claims and logs
11. Holiday/ Absence cover for the Purchase Ledger Clerk and Credit Controller.
12. Follow and adhere to company’s compliance rules and procedures.
13. Tasks relate to both DIRL and DUK companies.
14. Payment runs are bi-monthly
Assisting with the following as directed by the Credit Controller:
15. Coordinate customer account opening process and ongoing credit limit approval requests.
16. Posting accurately the funds received, maintaining accurate records to enable a focus on collecting the appropriate funds by the due date
17. Problem solving activities to resolve all issue that might prevent customer's from paying on time
18. Assist with Dunning process and liasing with customers regarding statements and queries.
19. Distributing Stop list to all departments for customers.
20. Support DIRL (Ireland) in Posting receipts, updating collection sheets, statements and credit limits
21. Assist with the monitoring and processing of Provisions and Bad debts
Qualifications
Qualifications / Knowledge / Experience
22. Strong IT skills, including excel
23. Minimum of one years experience at a similar level
24. SAP experience strongly preferred
Skills / Characteristics
25. Excellent communicator
26. Proven ability of working under pressure
27. Attention to detail
28. Team player
29. Good analytical and numerical abilities
30. Ability to multi task
Additional Information
What we offer:
31. Attractive employee benefits
32. Hybrid Working after completion of probation period
33. Comprehensive training period
All candidates must have the Right to Work in the UK.
Doka UK Formwork Technologies Ltd is an equal opportunities employer. The company is committed to equal employment opportunities and we base all our employment decisions on merit, job requirements and business needs.
If you are interested in this role or would like further information, please do not hesitate to contact Jemma Morley (HR Manager).
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