Social network you want to login/join with:
Executive Assistant Office Manager, Newcastle-upon-Tyne, Tyne and Wear
Client:
Fintellect Recruitment
Location:
Newcastle-upon-Tyne, Tyne and Wear, United Kingdom
Job Category:
Other
EU work permit required: Yes
Job Views: 3
Posted: 04.06.2025
Expiry Date: 19.07.2025
Job Description:
Our Client
Our client is a very early stage financial services provider operating in the personal finance and business banking space. They plan to launch their business focusing on credit cards, then expand into personal and business current accounts, and eventually apply for a banking license.
They have significant funding, making this a very exciting opportunity, more than many well-known fintechs had at the same stage.
The role of the Executive Assistant / Office Manager
The Office Manager/Executive Assistant will organize and coordinate office administration and procedures to ensure efficiency, effectiveness, and safety. They will also provide high-level administrative support to the Managing Director and, occasionally, to the future Board of Directors.
* Manage office organization, reception team, IT coordination with support providers, project management, and ensure deadlines are met; oversee company documents for security, integrity, and confidentiality.
* Coordinate calendars, schedule meetings, handle correspondence, and manage human resource matters, acting as liaison between management and staff.
* Perform duties professionally, adhering to procedures, policies, and guidelines at all times.
Duties & Responsibilities
This outline covers main responsibilities but is not exhaustive. It will be periodically reviewed and may be modified with consultation. Training will be provided as needed.
Main Duties
* Organize office operations, ensure health, safety, and GDPR compliance.
* Maintain electronic and physical filing systems; develop data management procedures for protection, retention, and disposal.
* Collaborate with IT to ensure smooth office operation, procure hardware/software, and review special projects.
* Manage company website and PR, ensuring content is current.
* Update social media accounts regularly with company activities.
* Understand and utilize the Property Management System (Qube) for reporting and data extraction.
* Manage office supplies and liaise with suppliers.
* Recruit, onboard, mentor staff, maintain employee and training records, and propose development training.
* Review and update the Employee Handbook for legal compliance.
Administrative Duties
* Organize and schedule appointments and meetings, resolve diary conflicts.
* Attend meetings, take minutes, and circulate them.
Skills Required
* Strong organizational and planning skills.
* Excellent communication and interpersonal skills.
* Outstanding telephone manner.
* High attention to detail and problem-solving abilities.
#J-18808-Ljbffr