Part-Time Bookkeeper
Location: Ascot (Remote/Hybrid applications welcomed)
Working Hours: Part-Time (flexible, approx. 16 hrs per week)
Salary: Up to GBP14.50 per hour
Reports to: Company Directors
About the Company:
We are a dynamic and growing SME property consultancy operating in a fast-paced, international environment. With operations involving multiple currencies and jurisdictions, we are looking for an experienced and detail-oriented Bookkeeper to manage our day-to-day financial administration.
Role Overview:
The Part-Time Bookkeeper will play a key role in maintaining accurate financial records and ensuring efficient financial operations. The ideal candidate will have experience in bookkeeping for small to medium-sized enterprises, excellent Excel skills, and familiarity with UK accounting practices.
Key Responsibilities:
1. Financial Record Keeping & Ledgers
* Maintain the general ledger, purchase ledger, and sales ledger.
* Process and reconcile purchase and sales invoices, credit notes, and company expenses.
* Maintain supplier and customer accounts.
* Maintain accurate records of director s expenses and investment.
2. Invoicing & Payments
* Raise sales invoices using both Xero and Microsoft Word and update internal Excel records.
* Resolve queries and chase overdue payments as required.
* Prepare bank payments for authorisation.
* Reconcile bank accounts, credit cards, and multi-currency accounts (GBP, AED).
3. Payroll & HMRC Reporting
* Prepare and run monthly payroll.
* Onboard new employees and manage pension contributions (NEST).
* Submit statutory payroll reports to HMRC.
* Complete payroll year-end processes including P60 generation and updating Xero for the new tax year.
4. VAT & Compliance
* Prepare and submit quarterly VAT returns.
* Liaise with our Dubai-based accountant for international VAT submissions.
* Run AML checks and ensure compliance with relevant financial regulations.
5. Reporting & Forecasting
* Produce monthly cash flow forecasts and development cash flow reports.
* Record and forecast monthly expenditure.
* Maintain internal and external salary breakdown reports.
* Reconcile solicitor referral fees and partner income statements.
6. Administrative & Miscellaneous
* Organise and maintain accurate records in association with the accounts.
* Maintain various Excel spreadsheets including:
o Sales invoices and fees
o Running costs
o Developer spreadsheets (weekly updates)
o Directors working calendar including travel/accommodation
* Maintain and update the Master Database.
* Generate and update Agency Agreements and Broker Spreadsheets.
Essential Skills & Experience:
- Proven experience in bookkeeping for SMEs (ideally in a part-time or remote capacity).
- Strong knowledge of UK VAT, payroll, and HMRC compliance.
- High proficiency in Microsoft Excel and Word.
- Experience with Xero accounting software.
- Strong attention to detail and accuracy.
- Excellent communication and organisational skills.
Ability to work independently and manage time effectively.
Desirable:
- Experience working with multi-currency accounts.
- Familiarity with Dubai or UAE VAT practices (advantageous, not essential).
- Prior experience liaising with external accountants.
To apply for this Bookkeeper role please submit your CV and a brief cover letter outlining your experience and availability.
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