Join to apply for the Pre-Award Support Officer role at School of Computer Science and Engineering, Bangor University
Job Number: BU03840
School/Department: IRIS
Grade: 5
Salary: £26,942 - £29,959 p.a. (Grade 5)
Contract Duration: Permanent
Responsible to: Preaward Research Development Manager
Closing Date: 13-11-2025
Applications are invited for the above full-time permanent post working in the Pre-award team in the Research, Enterprise and Development Directorate (REDD), supporting the delivery of the busy pre-award service. The role holder will be responsible for the successful administration of projects which require central support and will provide administrative support for operational procedures in REDD as required. Candidates should have a minimum of 5 GCSEs at grades A* - C (incl. English and Maths) and experience of working within an office/administrative environment. The ability to communicate in Welsh is desirable. The role will be located on campus at Bangor and part‑time or job share options are available. The successful candidate will be expected to commence as soon as possible.
Responsibilities
* Support the Pre-award Research Development Manager in the preparation of applications using relevant project development tools (Worktribe) and ensure approval procedures are followed.
* Ensure project procedure and paperwork are compliant with funder requirements.
* Support the administration of projects which have budgeted for REDD admin resource during the lifetime of the grant.
* Work with post award colleagues regarding financial monitoring and reporting for projects.
* Maintain REDD web pages, support social media activities and ensure different project promotional material is available and compliant with funder publicity requirements.
* Liaise with relevant parties to ensure external funding monitoring requirements, including quarterly reporting to funders.
* Provide administrative support to relevant committees and weekly project team meetings.
* Manage incoming daily enquiries for the projects and process accordingly.
* Maintain the local filing systems for projects and ensure files required by staff members and other stakeholders are available when required.
* Organise meetings, draft agendas, prepare papers, take minutes and circulate as appropriate.
* Assist the pre-award team with due diligence checks and budget development for grants and wider research governance, ethics and integrity administration.
* Support reporting outcomes requirements such as compliance with funder reporting using Researchfish.
* Assist with organisation project events and training.
* Undertake administrative responsibilities in the team as appropriate.
* Be an active member of REDD, undertaking other duties as may be required from time to time.
Person Specification – Qualifications / Training
* Minimum of 5 GCSEs at grades A* - C (incl. English and Maths) or NVQ level 2 in a relevant subject area or equivalent.
* NVQ level 3 in a relevant subject area (desirable).
Experience / Knowledge – Essential
* Experience of working within an office/administrative environment.
* Proficient in the use of Microsoft Office applications (Word, Excel etc).
* Experience of organising meetings and minute taking.
* Experience of undertaking project administration including financial support.
Experience / Knowledge – Desirable
* Experience of working within a Higher Education environment.
* Experience of dealing with external enquiries from businesses and other stakeholders.
* Experience of working with databases and project admin systems.
* Experience of updating websites and supporting social media.
* Experience of developing and implementing administrative systems and procedures.
* Experience of undertaking project monitoring activities.
Skills / Abilities – Essential
* Good communication and inter‑personal skills, with the ability to communicate effectively, both orally and in writing.
* Able to communicate and develop effective relationships with colleagues at all levels of the University, as well as externally.
* Excellent organisational skills and ability to handle a varied and demanding workload.
* Accurate data entry and attention to detail.
* Ability to be proactive and identify and recommend changes for improvement where appropriate.
* Ability to work independently and demonstrate initiative.
* Ability to manage workload, prioritise tasks and meet deadlines.
Skills / Abilities – Desirable
* Proven team working.
* Ability to identify to link to other colleagues across the University to highlight non‑project related opportunities.
Other – Desirable
* The ability to communicate through the medium of Welsh is desirable for this role. If applicants are not able to speak / write in Welsh at present, there are many opportunities to learn if the successful candidate wishes to do so.
Equality and Diversity Statement
The University is committed to supporting and promoting equality and diversity and to creating an inclusive working environment. We welcome applicants of all backgrounds and provide equal opportunity for all.
#J-18808-Ljbffr