Overview
We're seeking a proactive Bid Administrator to join a busy and growing team within the construction and engineering sector. This is a fantastic opportunity for someone who thrives in a fast-paced environment, enjoys coordinating multiple deadlines, and is looking to develop their career within a forward-thinking business.
Position Details
This role is offered as a permanent opportunity (flexibility can be considered depending on circumstances).
Responsibilities
* Managing the tenders inbox and overseeing all incoming opportunities
* Handling all portal correspondence including deadline extensions, missing documents, procurement updates, and RFIs
* Keeping company master information and internal documentation up to date
* Coordinating the bid team holiday tracker and internal schedules
* Raising and managing quotes on internal systems, updating statuses (Won/Lost/Cancelled)
* Updating trackers with pricing, submission status, and moving opportunities through pipeline stages
* Booking adjudications and ensuring estimators are prepared ahead of submission deadlines
* Arranging site visits and coordinating estimator diaries with full details
* Maintaining detailed and accurate bid trackers, including values, probabilities, key dates, and feedback
* Ensuring portals are up to date with company information and accreditations
* Taking and distributing Bid/No Bid meeting minutes
* Managing tender clarifications and distributing updates to relevant stakeholders
* Organising tender documentation, including version control and file management
* Completing company information, accreditation, and policy responses for ITTs, PQQs, RFQs, and questionnaires
* Preparing and submitting key tender documentation including forms of tender, non‑collusion certificates, and declarations
* Supporting submission of stage 1 tenders
* Preparing weekly submission reports and updating internal trackers
* Chasing outstanding submissions and updating teams on outcomes
Qualifications
* Previous experience in a Bid Administration, Coordination, or Tender support role
* Experience within construction, engineering, or a similar sector (desirable)
* Excellent organisational skills with the ability to manage multiple live tenders
* Strong attention to detail and accuracy across documentation
* The ability to remain calm and focused under tight deadlines
* Strong communication skills and confidence liaising with internal teams
* Experience working with tender portals and bid management systems (desirable)
* A proactive and flexible approach to supporting a busy team
Benefits
* £27,000 per annum
* 9am - 5pm, Monday to Friday
* Pension scheme
* Full-time, permanent position
* Opportunities for career development within a growing business
* Supportive and collaborative team environment
* Stable role within a fast-paced and forward-thinking company
Location
This role is office-based in Fleet.
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