We are seeking an experienced Senior Administrative Officer who will proactively manage health and safety, facilities, and general administrative tasks to ensure a safe, compliant, and efficient working environment across our office. The role includes responsibilities covering laboratory and office facilities, H&S compliance and general administrative function support.
Main responsibilities include but not limited to:
• General office administration support – Support general office administration tasks; Coordinate and manage property lease negotiations, renewals, documentation, and maintain accurate records of agreements;
• Office facilities & maintenance – Manage planned and reactive maintenance of critical systems, including HVAC, water hygiene, electrical compliance, and lab equipment; Arrange for routine maintenance, checks and certifications such as EICR, PAT test etc.; Act as a primary point of contact with local councils, managing communication regarding site regulations, permits, inspections, and ensuring compliance with local council requirements;
• Health & Safety Compliance – Conduct risk assessments, fire safety checks, site inspections, and ensure compliance to regulations (e.g. HSE, COSHH); Keep company H&S and facilities policies up to date;
• Emergency Preparedness – Oversee fire safety procedures, including alarm testing, emergency lighting, drills, and risk assessments;
• Security & Access Control – Ensure the functionality of security systems, keyholder responsibilities, and access management; Conduct weekly building checks;
• Contractor Management – Coordinate external service providers for building maintenance, pest control, equipment servicing, and compliance testing;
• Training & Audits – Deliver safety inductions, oversee training programs, and conduct regular audits to ensure workplace safety and efficiency;
• Undertake other ad hoc assignments as required;
Requirements
• Proven experience in administration, health & safety, and/or facilities management, preferably within laboratory or R&D environments;
• Solid understanding of workplace safety regulations, facility management, and general administration procedures;
• Excellent problem-solving, negotiation and communication skills;
• Health & Safety certifications preferred, such as NEBOSH/IOSH certification;
• Proficient in English and Chinese Mandarin.
Benefits
• 25 days holiday + 8 bank holidays
• Holiday allowance increase with length of service
• Free lunch Monday to Friday
• Bupa healthcare
• Healthcare assessment and vouchers
• Free on-site car parking
• Contributory Pension
• Life assurance
• Company sick pay
• Professional Membership fees paid e.g. CIPD, IEEE