AJ Chambers are working with a top City Law Firm who have an exciting role for a Team PA who will provide full administration and file management support to a group of Lawyers.
The role will suit a Legal Administrator looking to make that next move to a top City Law Firm
Key Responsibilities
* Client Service Delivery: Support the Service Lead, Practice Assistants, Executive Assistants and Lawyers by organising your time and tasks to ensure effective management of workload priorities. Seek clarification as needed to perform these tasks effectively and ensure smooth operations.
* Diary Support: Upon request, assist with room and taxi bookings, and diary updates. The expectation is that the person delegating these tasks has overall ownership so will provide hands-on guidance to ensure accuracy. Proactively seek further guidance from the Service Leader, Executive Assistants and Practice Assistants as needed.
* Client Engagement: Liaise with the Service Leader, Executive Assistants, and Practice Assistants to provide support for client and marketing tasks including updating the CRM system.
* Document Management: Responsible for creating electronic documents, digital documents with appropriate structure and formatting, and checking client and internal data for accuracy.
* File Management: Open and close files, maintain records appropriately, ensuring electronic records are correctly named and filed, and undertake file archiving procedures.
* Support Event Organisation: Assist in the organisation of internal and external events, seminars, and conferences by handling registrations, booking taxi, rail or air tickets, printing and sending materials. The expectation is that the person delegating these tasks has overall ownership so will provide hands-on guidance to ensure accuracy. Proactively seek further guidance from the Service Leader, Executive Assistants and Practice Assistants as needed.
* Administrative Support: Handle tasks including printing, copying, and scanning documents. Maintain accurate expense records, organise hand deliveries, and courier requests.
* Financial Administration: Support required finance and billing-related tasks, process expenses, and manage priorities to meet deadlines.
* Efficiency Optimisation: Streamline workflows and manage time to enhance productivity.
Other Responsibilities
* Attend relevant training to keep up to date with firmwide procedures.
* Commitment to continuous learning and performance improvement.
Key Stakeholders
* Service Leader
* Executive Assistants
* Practice Assistants
Personal Specification – Experience, Knowledge & Skills
* Relevant office-based administration experience.
* Good communication skills with the ability to liaise professionally with internal clients.
* High level of attention to detail and accuracy in all communications and deliverables.
* Ability to operate independently with a hands-on, practical approach.
* A proactive attitude with the capability to adapt to change.
* Basic to intermediate knowledge of Microsoft Office.
The role will offer a competitive salary and excellent benefits package.
For further information please contact Ella Britton