Reporting to the Operations Manager, you will be the "engine room" of the office. This is a diverse, high-impact role providing vital support across administration, finance, logistics, and marketing. You'll succeed here if you are proactive, enjoy variety, and take pride in maintaining an efficient, welcoming workspace.
Key Responsibilities
1. Office & Facility Management
* Front of House: Act as the first point of contact for visitors; manage incoming calls and correspondence.
* Environment: Ensure the office and kitchen remain professional and well-stocked (stationery, refreshments, cleaning supplies).
* Building Maintenance: Coordinate the annual maintenance schedule (boiler, fire alarms, H&S checks) and liaise with contractors or landlords for repairs.
2. Finance & Logistics Support
* Accounts Payable/Receivable: Reconcile supplier invoices with delivery notes, manage receivables to ensure timely payments, and resolve billing queries.
* Shipping Coordination: Organise domestic and international shipments, prepare customs documentation, and track shipments to resolve delivery issues.
3.Executive & General Admin
* Sales & Purchasing: Provide assistance to the Sales and Purchasing teams. Liaising with customers regarding quotations and orders.
* Diary Management: Schedule meetings, book travel, and prepare presentation materials or meeting minutes.
4. Marketing & Events
* Team Culture: Lead the coordination of staff socials, birthday celebrations, and internal events.
* Client Engagement: Assist Sales & Marketing with promotional activities, customer gifting, and the logistics for client initiatives.
Candidate Profile
Essential:
* Proactive Mindset: A "can-do" attitude with the ability to work independently.
* Exceptional Organisation: Expert at multitasking and managing competing priorities under pressure.
* Communication: Professional and confident when dealing with suppliers and high-value customers.
* Tech Savvy: Proficient in Microsoft Office (Excel, Outlook, Word).
* Education: GCSE Grade C/4 or above in English and Maths.
Desirable:
* Proven experience in a dedicated Office Admin or Coordinator role.
* Foundational knowledge of book keeping or invoice processing.
Why Join Us?
* Flexible Environment: We value work-life balance and offer flexible start/finish times.
* Growth: On-the-job training and a clear path for professional development.
* Rewards: Discretionary performance bonus and annual salary reviews.
* Longevity: Additional holiday allowance accrued every 3 years.
Culture: Join a friendly, high-energy team that genuinely enjoys what they do.
Job Types: Full-time, Permanent
Pay: £24,500.00-£31,000.00 per year
Benefits:
* Company pension
* On-site parking
Ability to commute/relocate:
* Alton GU34 4PX: reliably commute or plan to relocate before starting work (required)
Application question(s):
* Are your salary expectations within the range advertised?
Work authorisation:
* United Kingdom (required)
Work Location: In person