About Us
Vaccination UK has been commissioned by NHS England to provide school-aged immunizations, including Influenza, to pupils across numerous counties in England and all boroughs of North London. Our mission is to fight disease and save lives by making prevention and treatment easy, accessible, and safe.
Below are the job details:
Job Title: HR Administrator
Contract: Fixed Term until further notice
Working Hours: Monday to Friday between 9:00am - 5:00pm.
Benefits:
* Pension - 5% employer contribution based on qualified earnings.
* VIVUP - Supermarket & High Street Discounts & Employee Assistant Programme.
* Blue Light Card - Supermarket & High Street Discounts.
* Employee referral scheme.
* 25 days annual leave.
Job Purpose: The postholder will provide key administrative support across the HR function, managing employee lifecycle documentation, responding to HR queries, and ensuring compliance with policies and legal requirements. They will also support recruitment activity during peak periods.
Key Responsibilities:
* HR Administration
* Monitor and manage the HR inbox, triaging and responding to queries promptly and professionally.
* Provide accurate and timely administrative support throughout the employee lifecycle, including:
o Probation reviews/letters
o Employment contracts and contract changes
o Resignation acknowledgements and leaver processing
o Payroll changes and notifications
o Reference requests
o Exit Interviews
* Maintain employee records on the HRIS and ensure documentation is stored securely and in compliance with GDPR.
* Assist with drafting letters, forms, and templates related to employee matters.
* Support the administration of employee benefits and absence management processes.
* Organise and maintain HR files, ensuring that digital and physical records are current and well-structured.
* Assist in producing reports as required (e.g. turnover, absence, onboarding).
* Support the administration of employee engagement initiatives such as wellbeing campaigns, including data collation and internal communication.
* Handle confidential and sensitive information with professionalism and discretion.
* Schedule HR-related meetings, note take where necessary, and support project-based work.
* Recruitment Support (as required)
* Post job advertisements across relevant platforms.
* Coordinate and track compliance checks (e.g. right to work, DBS clearance) in line with internal procedures.
* Maintain accurate recruitment records and applicant tracking.
* Prepare and issue new starter documentation.
* Support completion of pre-employment checks.
* Create employee profiles on HRIS.
* Provide admin support for high-volume recruitment campaigns (e.g. flu vaccination programme).
* Ensure clear and timely communication with candidates and hiring managers.