Location: London (hybrid) with a requirement to attend weekly meetings at Sustain's office in Bethnal Green and other onsite meetings and visits.
Contract type: Freelance
Day rate: £204 per day (inclusive of VAT)
Reporting to: Bridging the Gap Manager
Duration: October – December 2025
Time commitment: Approx. 2 days/week (flexible across the period) up to a total of 30 days
Closing date: 9am, Thursday 9 October 2025
About the role
Sustain’s Bridging the Gap team is seeking a freelancer to provide administrative support for events, communications and research activities from October to December 2025.
We are looking for up to 30 days of freelance support to coordinate and assist with the planning and delivery of upcoming events, including a Parliamentary event. While this is largely an event-focused administrative role, there will be scope to contribute to comms and research activities.
The role offers flexibility but will average around 2- 2.5 days per week, spread across the period. Some in-person work in our London office and onsite attendance at events will be required.
About Sustain
Sustain is a powerful alliance bringing together around 100 organisations nationally – and hundreds more at local and regional level. We believe everyone should have access to healthy and sustainably produced food that protects people, animals and planet.
About Bridging the Gap
Bridging the Gap, a Sustain-hosted project, has spent the last three years exploring how to change this by making more organic and agroecological fruit, vegetables, and legumes accessible to low-income communities, by running nine pilots across the UK.
Key tasks
Event support (Parliamentary and other events)
* Manage event invitations, attendee lists and registrations (via Eventbrite)
* Coordinate communications with attendees and speakers
* Book venues and catering; manage on-the-day logistics including briefings for staff and presenters
* Create event materials (e.g. seating plans, awards certificates, task lists)
* Plan and develop materials for table discussions and facilitator briefings
* Write social media and communications content
* Design and distribute post-event evaluation surveys
Meeting coordination
* Organise team and stakeholder meetings
* Manage calendars, circulate agendas and take minutes
Research support (mainly qualitative)
* Undertake desk-based research (e.g. local food data)
* Assist with updates to international policy reviews
* Support focus groups, interviews, and stakeholder meetings
* Draft case studies and summarise findings
Required skills and experience
We are looking for someone who can demonstrate the following:
* Excellent organisational skills with experience of project management and/or support
* Proven experience organising events and managing logistics
* Confident using Eventbrite, Excel, and collaborative tools e.g. Miro
* Experience working with speakers, facilitators, and partners
* Ability to coordinate and support meetings effectively
* Good research and desk-based analysis skills
* Ability to work independently and manage competing priorities
* Experience of gathering and analysing evaluation feedback with a focus on events
* Availability to start work in October and be available on the date of the event
* One-to-one semi-structured interviews
* Planning agendas and engaging activities and content for events and meetings
* Experience of policy work or parliamentary events
Location & working arrangements
The role will require weekly in-person meetings in our London office, as well as attendance at on-site events and activities. You will be able to work from the office or remotely for the remainder of your time.
How to apply
To express your interest, please send:
* Your up to date CV
* A covering letter (max 2 page) outlining your relevant experience and availability
* Your availability for interview (w/c 13 October – likely Monday 13 or Tuesday 14 October) and to start the role
* Two references (these will only be contacted upon appointment)
Deadline to apply: 9am, Thursday 9 October 2025
Interviews: Likely to take place Monday 13 October or Tuesday 14 October 2025.
Sustain is an equal opportunities employer and welcomes applications from all sections of the community.
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