As an Onboarding Administrator, you will play a pivotal role in supporting the Lead Onboarding Coordinator to ensure a seamless and thorough onboarding process for all new employees. Your responsibilities will include generating offer documents and overseeing pre-employment checks such as Security Clearance, Employment Referencing, and Occupational Health assessments. Additionally, you will maintain accurate records and input information into the firm's HR system and personnel files. This position also offers the chance to engage in broader recruitment initiatives, providing valuable contributions to our team's success.
This role sits with our recruitment team. Part of HR, we are highly regarded for our focus on direct recruiting, onboarding, and talent retention. We operate across four key areas: fee earner recruitment, lateral hires, business services recruitment, and early careers.
A bit about the role
* Responsible for completing pre-employment checks for employees (for example, employment references and medicals)
* Producing contracts of employment, offer letters and other legal documents for new joiners
* Accurately adding new employees onto the firm's HR database
* Creating/maintaining accurate records within personnel files for all new starters
* Adding candidate data onto the firm's systems
* Liaising with other internal teams such as payroll, IT and Lead Legal PAs to onboard new joiners
* Ensuring compliance with the firm's GDPR regulations when handling candidate data
* Producing terms of business with external recruitment agencies and handling correspondence with these
* Keeping the team tracker up to date with progress on each new starter's onboarding process on a daily basis
* Processing invoices
* Supporting ad hoc projects and tasks as required
A bit about you
* Previous experience of working in a data entry or/and an administrator role
* Experience of working in a law firm or professional services would be advantageous
* Proficient with Microsoft Office packages (Excel and Word)
* Strong communication skills
* Excellent time management skills
* Proven organisational skills
* Excellent attention to detail
* A positive attitude as well as being a strong team player
Who are we looking for?
* We don't have a type. We believe our differences are our strength; varied cultures, approaches and experience can only benefit us.
What do we offer?
* You can be yourself: It takes everyone to make us who we are. We’re a culture of diverse perspectives, with each of us making unique contributions that make us better together.
* In the office or WFH?: We think the best balance is more time in the office than at home, so we operate a 60:40 rule.
* Beyond salary: We offer plenty of benefits; private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit: Reward & Benefits ¦ Fieldfisher .
* Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and parking nearby.
* Nurturing your talent: Take a 'build a career' approach to your training. You'll be on a pathway but free to wander if you see something you'd like to study more closely.
* Funnel your interests: You have a life outside work, and we can help it to flourish. Join clubs, affinity networks, inclusive events, and pro bono/charity initiatives.
Inclusion is not exclusive:
If all our differences are highlighted, no one stands out for being different. At Fieldfisher, all our rich diversity is celebrated.
We will provide the equipment to allow you to shine, at interview and beyond. Just let us know what you need.
For accessibility information on our Belfast office, visit: Accessing Fieldfisher Belfast Hub ¦ Fieldfisher
What to do next:
* Click 'Apply Now', complete an online application and upload a CV.
* Successful applications will be invited to a 20–30-minute introductory call with a recruiter.
* Every role recruits differently. But we'll always let you know what to expect from the process, so you get no surprises.
* For hybrid opportunities, you'll be invited to visit our offices for a face-to-face meeting.
* We try to make sure the process takes around 2-3 weeks only, but we can't always promise that. We will work around everyone's availability. You can contact us at .
We recruit on a rolling basis. Your application may be reviewed before the application deadline. We accept applications until we have filled the role.