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We are looking for a part-time Office Support Executive to help with the smooth running of a fast paced 12 person recruitment agency.
Job Title: Office and Marketing Administrator
Location: Camberley (GU15 3YL) / office based
Reporting to: Managing Director
Salary: £25,000 - £35,000 (pro-rata to hours)
Contract Type: Part-Time / Permanent (ideally around 15 hours per week, flexible hours)
About Us
CT19 is a dynamic and growing recruitment business specialising in Life Sciences, Technology, & Nuclear Energy. We are a global business, having placed highly skilled candidates in over 10 countries. We pride ourselves on delivering exceptional service to both clients and candidates, driven by a collaborative, high-performance team culture.
As we continue to grow, we are looking for a proactive and highly organised Operations & Business Support Executive to join our team. This is a varied, hands-on role at the heart of our operations-ideal for someone who enjoys wearing many hats and playing a key part in a fast-paced recruitment environment.
Key Responsibilities
Operations & Business Support
* Provide day-to-day operational support to the leadership and wider recruitment team.
* Manage office supplies, IT support coordination, and general administrative tasks.
* Support internal reporting, KPI tracking, and process improvement initiatives.
* Coordinate team holiday calendars, staff onboarding, and internal training schedules.
Finance Support
* Raise client invoices and ensure timely follow-up for payments.
* Monitor aged debtors and carry out light credit control duties.
* Liaise with finance partners or accountants to keep financial records accurate and up to date.
* Provide regular finance status updates to the Managing Director.
Marketing & Social Media
* Support marketing activity across LinkedIn and other relevant platforms.
* Post company updates, job adverts, and team news in line with brand tone and guidelines.
* Assist in developing basic visual content using templates (e.g., Canva).
* Track engagement and contribute ideas to improve our digital presence and employer brand.
Events & Travel
* Organise internal and external company events, including socials, offsites, and client hospitality.
* Book travel, accommodation, and logistics for conferences, meetings, and training sessions.
* Manage diaries and calendars for key stakeholders when required.
Internal Recruitment
* Help coordinate internal hiring needs by posting job adverts and screening initial applications.
* Schedule interviews and liaise with candidates for internal roles.
* Maintain talent tracking spreadsheets and support onboarding processes for new hires.
Database & Systems Administration
* Ensure CRM and recruitment databases are accurate and up to date.
* Support consultants with system usage and troubleshooting.
* Help manage tech rollouts or upgrades in collaboration with external providers.
Key Skills & Experience
* Experience in an operations, business support, or finance admin role-recruitment or professional services experience preferred.
* Strong organisation skills and a proactive mindset.
* Comfortable using CRM systems, Microsoft Office, and basic design/marketing tools (e.g., Canva, LinkedIn Campaign Manager).
* Basic understanding of invoicing and credit control processes (this can be taught)
* Familiarity with social media platforms, especially LinkedIn, for business use.
* Strong communication skills, both written and verbal.
* Ability to multitask, prioritise, and stay calm under pressure.
What We Offer
* A collaborative, high-performing and supportive team environment.
* Scope for career growth as the business scales, this role can be moulded around you/your strengths and interests.
* Financial wellbeing benefits. Salary sacrifice childcare/electric vehicles + much more
* Regular team socials and annual company events.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Part-time
Job function
* Job function
Marketing and Sales
* Industries
Book and Periodical Publishing
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