Job Description
To plan and coordinate SNF events by managing venues, holding dates, organising invites, arranging exhibition stands, sourcing quotes for stock and giveaways, and handling practical logistics to ensure professional, smooth-running events.
What difference will you make?
The Events Coordinator role will make a direct difference to how The Safety Net Foundation delivers its mission. SNF relies on a small team of volunteers, so having someone dedicated to organising and coordinating events will immediately strengthen our reach, professionalism and visibility.
Our workshops, networking sessions, partner events and exhibition appearances are key ways we connect with mentees, mentors, supporters and collaborating organisations. These events are often the first point of contact people have with SNF, and the quality of planning, logistics and presentation has a big influence on how we are perceived. By taking ownership of venue liaison, dates, invites, exhibition stands and practical arrangements, the volunteer will ensure that these events run smoothly, look credible and reflect the standards we want to be known for.
This work also frees up the founder, trustees and other volunteers to focus on strategic development, safeguarding, partnerships, fundraising and service delivery. Without dedicated event support, opportunities can be missed, planning becomes rushed, and the organisation ends up reacting rather than preparing. Having a volunteer in this role removes that bottleneck and brings structure, consistency and forward planning to our events calendar.
The volunteer’s contribution will also support our long-term goals
* Strengthening relationships with partners, sponsors and professional bodies
* Creating more touchpoints for mentors and mentees to connect
* Increasing awareness of SNF’s mission across the health and safety community
* Improving the experience for people attending our sessions
* Enabling SNF to take part in more external events, exhibitions and community activities
Ultimately, this role helps SNF widen access to mentoring and development opportunities for people from disadvantaged backgrounds. Every well-run event increases our visibility, draws in new supporters, and creates a professional, welcoming environment for the people we aim to serve. The Events Coordinator will play a key part in making that possible.
What are we looking for?
We’re looking for someone organised, proactive and comfortable taking ownership of practical tasks. This role suits someone who enjoys bringing structure to plans, dealing with different people, and keeping track of moving parts. You don’t need to be a professional event manager, but you do need to be reliable, detail-focused and confident communicating with venues, suppliers and partners.
Strong organisational skills are essential. You’ll be juggling dates, quotes, bookings, attendee lists and logistics, so you need to be able to prioritise, follow up and close things out without being chased. Good written communication matters too, as you’ll be sending invites, confirming arrangements and coordinating information between volunteers, partners and event hosts.
Ideally at least 3 years' experience in events, admin, project coordination, marketing or office support would help, but it isn’t a deal-breaker. What matters most is that you can tackle problems calmly, think ahead, and make sure the basics—venue confirmed, materials ordered, timings clear—are always in place. If you’re used to planning meetings, managing diaries, dealing with suppliers or running small projects, you’ll be fine.
We need someone comfortable working independently but not in isolation. You’ll work most closely with the founder and our communications volunteer, and you’ll collaborate with trustees or partner organisations when needed. Being able to ask questions, flag risks and update people is important. We’d rather you speak up early than fix things at the last minute.
A practical mindset is key. Events come with surprises—delivery delays, layout changes, last-minute dropouts—so being adaptable and solutions-driven will make your life easier. You don’t need to know everything, but you should be the kind of person who will pick up the phone to sort something out rather than sit on it.
Basic digital confidence helps using email, simple spreadsheets, shared drives, online invite tools or virtual event platforms. If you’ve used Canva or similar tools for simple signage or documents, that’s a bonus, but not essential.
Finally, we’re looking for someone who cares about doing things well and understands why presentation and organisation matter. SNF is small but growing, and the way we show up at events influences how seriously people take us. If you’re someone who notices details, likes seeing things come together, and gets satisfaction from creating smooth, professional experiences for others, you’ll fit perfectly.
Above all, we want someone who cares about supporting a mission that helps people from lower-income backgrounds access mentoring, skills and opportunities. Your work will directly shape how we connect with the people we’re here to support.
What will you be doing?
The volunteer will coordinate SNF events by liaising with venues, securing dates, organising invites and managing attendee lists. They’ll source exhibition stands, suppliers and giveaways, gather quotes, and handle logistics. You’ll help ensure SNF shows up professionally at workshops, partner events and exhibitions, working closely with the founder and comms volunteer.