Job Specification: PA / Team Assistant – 10-Month Temporary Contract (4 Days/Week)
Location:
London (Hybrid working available)
Contract Type:
Temporary – Part-time (4 days per week)
Duration: 10 months
Start Date: Monday 18th August
About the Role:
We are looking for a proactive, highly organised PA / Team Assistant to support a group of senior leaders and their teams on a 10-month temporary contract, working 4 days per week. This role is ideal for someone who enjoys variety, is confident supporting multiple stakeholders, and thrives in a fast-paced, collaborative environment.
Key Responsibilities:
Executive & Team Support:
- Complex diary management across multiple stakeholders
- Coordinating domestic and international travel arrangements
- Managing and submitting monthly expenses for senior leaders
- Organising lunches, dinners, team activities, and seasonal events (e.g. Christmas, quarterly team lunches)
- Assisting with team offsites, events, and external bookings
- Supporting senior leadership with administrative tasks
Team & Project Support:
- Organising and supporting team meetings
- Coordinating and distributing reading materials, agendas, and other pre-meeting content
- Supporting with tools such as Cornerstone (e.g. learning or PD uploads)
- Providing ad hoc assistance to the wider team as needed
General Admin & Research:
- Sourcing and organising gifts, performing light research, and general administrative support
- Managing shared calendars and maintaining contact lists or shared drives
- Raising purchase orders and liaising with accounts payable
Skills & Experience:
- Prior experience as a PA, Team Assistant, or Executive Assistant
- Skilled at managing multiple diaries, coordinating travel, and handling expenses
- Strong communication and organisational skills, with excellent attention to detail
- Comfortable supporting both senior leadership and broader team needs
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams)
Desirable:
- Experience in a fast-paced, corporate environment
- Familiarity with platforms such as Cornerstone / Catalyst, Concur, or SharePoint – Salesforce, Peoplesoft