Job Description
Bookkeeper & Personal Assistant
Location: J&N Nutrition Mill Hill North London
Working Hours: Monday–Friday, 9:00 AM – 2:00 PM (25 hours/week)
Employment Type: Part-time, in office
Rate: £22 an hour (£550 PW)
About Us
We are a fast-growing ecommerce house of brands, looking for a highly organised and reliable individual to join our team. This dual role position combines both core financial responsibilities with executive support duties, playing a key role in keeping the company running smoothly day to day.
Role Overview
As our Bookkeeper & PA, you will manage financial records and provide administrative support to the Directors. You will be a key part of our operational backbone, ensuring accuracy and efficiency bookkeeping and business operations.
Key Responsibilities
Bookkeeping duties
* Maintain accurate financial records using Xero.
* Maintain and manage payroll.
* Process invoices, and payments.
* Manage accounts payable and receivable.
* Track expenses and help prepare monthly management reports.
* Support with VAT returns and year-end accounts (in collaboration with external accountant)
* Monitor cash flow and flag discrepancies or financial issues
Personal assistant duties
* Provide administrative support to the Directors.
* Manage calendars, schedule meetings, coordinate appointments.
* Handle email correspondence and file documents.
* Assist with HR admin, onboarding documents, and general team coordination.
* Organise travel arrangements and office supplies.
* Support with light operational tasks and project tracking as needed.
Requirements
* Proven experience in bookkeeping and office administration.
* Proficiency in accounting software (Xero essential) and MS Office / Google Workspace.
* Strong attention to detail and high level of accuracy.
* Excellent organisational and time management skills
* Discreet, trustworthy, and professional in handling sensitive information
* Ability to work independently and take initiative where needed
Desirable
* Experience in a start up or fast-growing SME
* Familiarity with HMRC requirements and VAT
* AAT Level 2+ or equivalent bookkeeping qualification