Job Description
Hours: 42.5 per week, 09:00 to 18:00, Monday to Friday (including 30 minutes lunch)
Location: Central London. Expectation of a minimum of 3 days/week in the office. Flexible working available on request.
Salary Band: £28,000-£32,000 per annum
Job Overview
We are looking for an Office Assistant to support our growing administration team and the wider business. The role will be busy, varied, and with opportunity to grow. The successful applicant should be dependable and decisive, with excellent communication skills and be comfortable working independently at times
About
SC Strategy is a geopolitical advisory firm based in London. Founded in 2012 by a former intelligence chief and senior parliamentarian, SC Strategy has evolved into a team of seasoned professionals with deep expertise in geopolitics. Comprised of former intelligence leaders, senior diplomats, corporate heads, policy and legal experts, we have a strong track record of advising leaders across the public and private sectors on geopolitical risk.
To each of our clients, we are committed to delivering discreet insights and strategic advice that ensures they can navigate an uncertain world with greater confidence.
SC Strategy delivers actionable insights into how global actors think, their intentions and the realities in which they operate. This objective and practical advice empowers SC’s clients with greater confidence to make informed decisions, integrating information from an array of sources, expert advisers and forward-looking scenario planning.
We offer a generous staff benefit package including:-
· Discretionary bonus scheme
· Private health insurance
· Pension scheme
· Cycle to work scheme
· Season ticket loan
· Regular provision for staff entertainment
Role Summary
As an Office Assistant, you will provide support to the Head of Office with a focus on facilities, hospitality and reception duties. There will be opportunities to grow, for example in the areas of executive assistance, marketing and operational roles. This role is busy, and varied, and the successful applicant should be able to balance conflicting priorities, be decisive, dependable and calm under pressure.
We are an agile company, therefore flexibility is important. We value reliability and adaptability within our team.
Key Responsibilities
Main duties include (but are not limited to):-
- Post and correspondence – dealing with incoming and outgoing post/deliveries.
- Reception duties – including directing phones appropriately and meeting and greeting guests.
- Hospitality duties – including refreshments and ensuring all areas of the office are well presented.
- Management of the company room booking system, and annual leave system.
- Diary management – including scheduling meetings, and travel as required.
- Facility management - maintaining office supplies to a set budget.
- Other support to the Office Manager as required.
Competencies & Skills
Collaboration - You should feel comfortable working as part of a team, and independently, to suit the situation/task.
Communication - You will be working with staff at all levels, as well as our clients and advisory network. You should be able to adapt your communication style to suit the needs of all audiences.
Organisation – You should be able to produce work to a high standard with good attention to detail. You should be able to reprioritise workload as required throughout the day.
Previous experience – 12-18 months previous experience working in an office environment or secretarial qualification(s) are preferable, with proficiency using Microsoft office suite. An interest, or experience, in marketing is also preferable, though not a requirement. You are not required to have an in depth knowledge of geopolitics.
* SC Strategy supports staff development in all areas and you will be provided with on the job training to help you understand the role and the business.