Calex specialise in the design, development, and delivery of innovative learning programmes, predominantly within the automotive retail industry, including management, technical, aftersales and apprentice training. More recently we have begun working with forward-thinking companies within the logistics, food & beverage, and pensions sectors to enhance their training proposition via the implementation of Virtual Learning Environments, Live Broadcasting and Social Learning Platforms.
Our Corporate Vision is to ‘Deliver inspirational, technology rich, fully integrated and personalised learning programmes that deliver beyond expectation’ and we work in close partnership with our clients to identify and implement innovative and effective learning solutions.
We are currently seeking to recruit a Business Administration Apprentice to join our Apprenticeship Programme team in Slough.
The successful candidate will play a key role within the Apprentice Programme team, contributing to the programme administration, supporting the delivery of our apprenticeship programmes and the achievement of departmental objectives and overall business goals.
Key Responsibilities
* Provide an administration support function for the Apprenticeship Funding Manager and wider team
* Support the day-to-day delivery of apprenticeship data, compliance, and reporting requirements
* Assist with programme administration, reception cover, and invigilation
* General administrative support responsibilities as required
Compliance and Data Administration
* Support with compliance checks of learner enrolments on BUD
* Assist with the accurate input, updating and management of apprenticeship data on the Apprenticeship Service (AS), including creating cohorts, adding apprentices, and linking to employers
* Collate and produce reports for management and funding purposes
* Work closely with the Apprenticeship Funding Manager and wider team to deliver effective administration support
Audits and Quality
* Assist in preparing documentation for internal and external audits
* Provide support in resolving issues identified during compliance checks
Operational Support
* Assist with exam invigilation where required
* Support with reception cover, including greeting visitors and responding to queries
About You
* Be able to communicate effectively at all levels with learners, programme staff, programme management and academy staff
* Ability to work accurately with data and follow processes
* Good organisational and time management skills
* Proactive and reliable
* Ability to use Microsoft Office and other software to perform job role effectively
* Strong attention to detail and accuracy
* Good written and verbal communication skills
* Ability to follow processes carefully
* Willingness to learn and develop new skills
* Ability to prioritise tasks and manage workload under guidance
* Positive and professional attitude
* Ability to work effectively as part of a team
* GCSE grade 4 or above in Maths and English (Essential)
* Full UK Driving License (Essential)
* Basic IT knowledge (Word, Excel, Teams) (Essential)
Our Calex Core Values
We are looking for an individual who aligns with our company core values:
* Caring & Supportive
* Open & Honest
* Welcoming & Inclusive
* Collaborative & Inspiring
* Enjoyable & Rewarding
* Flexible & Adaptable
* Accountable & Reliable
* Healthy & Sustainable
To apply, please provide a full and up to date copy of your CV together with a covering letter detailing the skills that make you suitable for this role.
Immediate starts are available for this role.
What we are offering
* Level 3 Business Administrator apprenticeship
* Leaner Management System (LMS) Training
* Knowledge of apprenticeship funding requirements, compliance processes, and audit preparation
* First Aid at Work Qualification
* Safeguarding, Prevent and Equality & Diversity training
* Skills in reception, customer service, and communication
Salary & Benefits: £17,000 dependant on experience. 25 Days Annual Leave, Calex Employee Benefits Packages (Inc Private GP and Healthcare Services, High Street Discounts, Discounted Gym Memberships and on Demand 24 Hour Wellbeing Service (Counselling and Advice), Life Assurance, Pension, optional private Healthcare cover.
Contract: Permanent / Full Time
Working Hours: Monday to Friday / 40 hours per week
Place of Work: Automotive Manufacturer Academy, Slough, Berkshire
Pre-employment Checks: Calex will undertake the relevant/standard employment checks with any successful candidate. This includes contacting all nominated referees, as well as checking candidate ID, driving licence (if appropriate) and right to work in the UK. Some roles may also be subject to further pre-employment checks (confirmation will be provided through the recruitment process). The nature of this role may necessitate that we undertake a DBS check.
Employment: The successful candidate will be employed by Calex UK.
Visa Sponsorship: Although Calex UK is on the register of Worker and Temporary Worker licensed sponsors, there is not an opportunity of sponsorship for this specific role.
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