Secretarial support - 34 hours per week, Monday - Thursday
Key Responsibilities:
1. Online Diary Management - Extensive knowledge and experience required of MS Outlook.
2. Book Meetings / Events - The setting up of meetings, varying from individual/departmental meetings to large conferences.
3. Book Travel / Accommodation / Hire Cars - Through company-approved travel arrangers, make arrangements for managers and, time permitting, department personnel. Produce itineraries for periods of travel and complete expense claims.
4. Reception / Front of house cover
5. Telephone Cover - Provide professional telephone cover, including answering manager's calls when required.
6. Visitors - book in visitors, in-line with security requirements. Ensure appropriate equipment and facilities are working and ready for use. Greet visitors at Reception and escort to appropriate meeting room/office.
7. Order Refreshments - via on-site caterers.
8. Stationery Supplies - Ensure stationery cupboards have adequate stock and are not open to abuse.
9. Filing - Organise filing systems and keep information updated.
10. New Starter Assistance - Follow processes for assisting new starters, i.e. Name cards, Introductions, Tours, Secur...