Overview
Our small Canadian-born business was founded in 1978 and has become a global organization that now spans 120 locations across 20 countries. We are a global commercial real estate advisory firm with a simple aim: for real estate to play a leading role in creating vibrant buildings, cities and places that deliver long-lasting social value and economic impact. We emphasize collaboration, autonomy and the opportunity for employees to own a share of the business, including potential to become a Principal with voting rights.
Why Work for Us
We believe that our industry is changing, and we want our business to be a melting pot of curious minds, passionate hearts and strategic intelligence. Collaboration is embedded in the way we work, with autonomy to collaborate on client relationships, engage teams across the business, lead operations, work on projects, participate in strategy and contribute to growth. Our Principal-led, privately-owned model offers every employee the opportunity to own a share of the business and potentially become a Principal.
Responsibilities
* Process supplier purchase invoices and manage related queries across internal and client systems in line with procedures.
* Match and batch supplier invoices to approved purchase orders.
* Navigate finance systems for authorised POs and coordinate with onsite teams and suppliers to ensure future invoices have an order number.
* Scan invoices into the finance system.
* Respond to supplier and staff queries within 48 hours.
* Reconcile, review and report on supplier statements; obtain copy invoices as needed.
* Resolve and review credit balances on client and creditor ledgers, ensuring proper allocation or recovery of balances.
* Distribute and manage queries via the shared mailbox as duties rotate within the accounts payable team.
* Process rates bills for approval and prepare ETL files for loading into the finance system.
* Support the risk register process for supplier correspondence.
* Follow formal processes and keep paperwork filed appropriately.
* Carry out other duties as reasonably required within this role.
Qualifications
* Strong organisational skills to prioritise and plan workload.
* Ability to escalate appropriately when necessary.
* Ability to work on own initiative and effectively within a team.
* Demonstrable achievement of KPIs and internal targets.
* Experience in a high-volume environment.
* Experience with reporting in Excel.
* Experience liaising with stakeholders at all levels.
* Excellent verbal and written communication skills.
* Proactive and driven with a passion and commitment to the role.
Equal Opportunities
At Avison Young, we’ve always put people at the heart of what we do. Our global DEI strategy shapes our culture and initiatives to increase access, opportunity and inclusion in our industry. We are committed to building an inclusive culture that empowers all employees to thrive, reflects all backgrounds and talents, and fosters a sense of belonging and community. We are an equal opportunity employer and provide adjustments in recruitment when needed, including information in alternative formats or accessibility considerations.
Some roles may be remote and some may be office-based; candidates should have the right to work where the role is located. If you need any adjustments to support your application or recruitment process, please contact us.
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