Your Role
The Property Operations Administrator works closely with the Property Manager to support the comprehensive management and maintenance of Digital Realty’s Non-White Space areas, including non-DC buildings and Digital Realty owned office spaces. The role supports the Site Operations team with administrative tasks, ensuring seamless daily site operations and aiding in implementing Digital Realty standards, policies, and procedures within the designated portfolio.
Job Description
What You’ll Do
Vendor Contract Administration
* Maintain organized contract tracking for detailed lists and a centralized database
* Ensure accurate and up-to-date records for easy retrieval
* Collaborate with the Property Manager to address deviations promptly
* Assist in monitoring vendor contract compliance with global standards
* Collaborate in managing vendor KPIs for Non-White Space
Operational Support
* Assist the Property Manager in the management of Digital Realty’s Non-White Space areas, including non-DC buildings and Digital Realty owned office spaces
* Provide administrative oversight for purchase orders of Site Operations, including receipting and invoicing
* Liaise with finance to ensure accurate and compliant financial transactions
* Assist in ensuring effective management of the purchase order process for vendors
* Support oversight and coordination of purchasing all office goods and services
* Organise site access as required (vendors, contractors, third‑party suppliers, etc.)
Document Management
* Ensure proper documentation of all vendor contracts, COIs, and related communications
* Support the Property Manager in maintaining a well‑organised and accessible filing system
What You’ll Need
* Previous experience providing administrative support, preferably in a similar environment
* Efficiently manage office tasks and utilize relevant software
* Effective communication: clear and concise communication with team members, vendors, and proprietors
* Organisational skills: prioritise tasks and maintain an organised work environment
* Attention to detail: ensure accuracy in reports, documentation, and data entry
* Customer service: professionally assist with internal and external customer queries and provide support
* Adaptability: flexibility in handling changing priorities and tasks
* Team collaboration: collaborate effectively with colleagues and support team goals
* Basic financial understanding: handle basic financial tasks and support budget‑related activities
* Problem‑solving: identify and propose practical solutions; escalated issues appropriately
* Initiative: proactively approach tasks and take on additional responsibilities as needed
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