Job Description
* Planning and Scheduling Administrator
* Gloucester - Onsite 3 days a week
* 6 month contract
* Inside or IR35
* £150 per day
We are looking for an organised and proactive Planning and Scheduling Administrator to join our Academic Services team. This is a key role responsible for the effective planning, scheduling, and coordination of training programmes to ensure a seamless and high-quality learning experience for our customers.
Working closely with Training Delivery teams and internal stakeholders, you will play a vital part in ensuring courses are accurately planned, resources are booked, and schedules are delivered efficiently and on time.
Key Responsibilities
* Plan, schedule, and programme training courses in line with business objectives
* Input, manage, and maintain course bookings using internal systems (eg, Celcat)
* Coordinate staffing requirements, including booking core staff and associate tutors
* Ensure all schedules are completed 6-8 weeks in advance of course start dates
* Identify and resolve scheduling clashes, resource shortages, or conflicts
* Liaise with Training Delivery Team Leaders to agree priorities and timelines
* Manage amendments and enquiries within defined service levels (typically within 5 working days)
* Produce timesheets and ensure accurate processing of tutor payments
* Maintain clear and consistent communication with internal stakeholders
* Support onboarding of trainers and contribute to continuous improvement across scheduling processes
What We're Looking For
* Strong administrative experience with excellent attention to detail
* Proven ability to build positive working relationships across teams
* Excellent organisational skills and ability to manage competing priorities
* Confident communicator, both written and verbal
* Proficiency in Microsoft Office (especially Excel) and ability to learn new systems quickly
* A proactive, solution-focused mindset with the ability to think on your feet
* Flexible approach to support business needs, including occasional weekend work
Guidant, Carbon60, Lorien & SRG - The Impellam Group Portfolio are acting as an Employment Business in relation to this vacancy.