ExTrac is a young, dynamic, and high-growth scale-up. We help people and companies make better decisions around the risks and opportunities of geopolitical events using Open Source and publicly available data. We do this by building products that combine expertise across the humanities and sciences, bringing together data, AI, and domain expertise. As we are entering an exciting phase of growth, we are looking for an Executive Associate to support our CTO and become part of our team.
About the Role
We\'re seeking a Technical Executive Associate to work with our CTO in optimising how our engineering organisation operates. This is not a traditional administrative role. The right person will be a strategic operator who thrives in high-growth environments, speaks the language of technology teams, and brings order to ambiguity.
Required Qualifications
* Proven experience (5+ years) supporting C-level technology executives in fast-paced, high-growth environments.
* Strong technical fluency - you understand software development lifecycles, Agile/Scrum, and can navigate conversations about product roadmaps, system architecture, and engineering priorities.
* Exceptional calendar and stakeholder management across multiple time zones.
* Advanced proficiency in productivity and collaboration tools: Google Workspace, Slack, Notion, Linear.
* Outstanding written and verbal communication - you can draft executive communications, prepare board materials, and represent the CTO\'s office with clarity and professionalism.
* Track record of handling sensitive information with absolute discretion.
* Comfortable operating with high autonomy and minimal direction - you anticipate needs before they arise.
* Background in technology, computer science, or prior experience in engineering/product organisations.
* Experience with data visualisation tools or building dashboards to track KPIs.
* Proficiency with AI productivity tools (Claude, ChatGPT, Copilot).
* Appreciation of where AI genuinely adds value in workflow optimisation - and where it does not.
* Experience coordinating board meetings, investor relations, or supporting M&A due diligence.
What the job involves
* This role sits at the intersection of technical understanding and executive support. You will be the CTO\'s force multiplier - creating space for strategic work, ensuring nothing falls through the cracks, and acting as a trusted liaison across the organisation. You\'ll help create visibility across concurrent engineering projects, identify where attention is needed the most and ensuring nothing falls through the cracks.
* Manage the CTO\'s calendar optimising for time allocation across priorities, ensuring every meeting has purpose and every commitment is tracked.
* Handle external communication and follow-ups (e.g., vendor relationships, cloud provider credits).
* Prepare briefing materials for board meetings, investor presentations, and technical reviews.
* Own developer experience (DevX) initiatives, including surveys and improvement tracking.
* Maintain documentation, wikis, and knowledge bases for the technology organisation.
* Support off-boarding processes and other operational workflows.
* Coordinate cross-functional projects between engineering, product, research, and commercial teams.
* Create dashboards and reports to surface KPIs, project status, and team metrics.
* Act as liaison between engineering and other teams (product, research, commercial) to support and unblock dependencies on deliverables and report on progress.
* Build and maintain documentation, wikis, and knowledge bases for the technology organisation.
* Plan and execute engineering team events, off-sites, and all-hands meetings.
* Collaborate closely with Product, Research, and Data - ensuring the CTO has visibility into what matters most.
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