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Procurement Assistant
Job Type: Permanent
The post reports to the Procurement Manager and will provide a comprehensive Procurement administration and co-ordination function to the Procurement team. This will include liaising with both internal and external bodies in the provision of services, administration and housekeeping of all Procurement documentation for the business.
This role will also be developed to take on and be ultimately responsible for low value <£75,000 procurements for the business which will also include formal Chartered Institute of Procurement and Supply Training as part of this development.
You will continuously work towards FCHO’s vision, demonstrating and role modelling its values and behaviours whilst promoting positive working practices and policies associated with Equality, Diversity & Inclusion, Health & Safety, Wellbeing and Safeguarding.
So what will you be doing?
In this role your responsibilities will be:
* Setting up of new suppliers on Ebis including all related administration.
* Responsible in time for delivering a portfolio of low value <£75,000 procurements as part of the Procurement team. Working with the Procurement Manager, Procurement Officer and stakeholders to achieve good procurement solutions in line with the Procurement Policy and Procedures and the Public Contract Regulations.
* Supported by the Procurement Manager or Procurement Officer prepare briefs including Pre-Tender Reports, Pre-Award Reports, Tender Feedback letters and Exceptional Case Forms.
* Responsible for the preparation of contract appointment and contract extension letters.
* Draft other procurement documentation in consultation with the Procurement Team and stakeholders as required.
* Develop and maintain a practical operating knowledge of the Delta eProcurement system and be responsible for processing bidder queries received related to live tenders and other related tender administration on the Delta platform as required.
* Maintain and update the Forward Tender Project Plan supported by the Procurement Officer.
* Maintain and update the Contracts Register supported by the Procurement Officer.
* Provide flexible capacity within Procurement, taking on ad hoc tasks to ensure short term service objectives are met.
* In conjunction with the Procurement Team and stakeholders, gather and collate market knowledge for Procurement and contribute to market intelligence reports prepared by the Procurement Manager.
Who are we looking for?
* Degree or equivalent qualification
* Must be prepared to study for CIPS (Chartered Institute of Procurement and Supply) professional qualifications
* IT literate including competent with MicrosoftWord, Excel and PowerPoint.
* Good administrative skills including letter and report writing, file management, updating of Procurement documents and registers etc.
* Ability to prioritise work.
* Excellent IT skills including Microsoft Word, Excel and Powerpoint
* Able to work independently
* Effective oral and written communication skills
* Good interpersonal skills
* Prioritising & multi-tasking
* Self-development
* Experience of managing a varied and changeable workload, completing projects and tasks on time and within set parameters
* Some Knowledge and experience of Public Contract Regulations
* Experience of working in a procurement function, preferably in a public sector procurement environment
* Experience of using computerised tender platforms such as My Tenders, Delta, Proactis etc.
What's in it for you?
When you become a part of the FCHO team, you receive a range of fantastic benefits, including:
* A 37-hour working week with hybrid working options
* Holiday entitlement is 30 days plus one shut down day and eight bank holidays.
* Defined contribution pension scheme with an employer contribution of up to 10%. We also offer a pension salary exchange scheme for eligible colleagues, helping colleagues to take home more of the money they earn.
* Automatic enrolment into a private health insurance plan
* Access to an Employment Assistance Programme
* Access to Doctorline, a 24/7 worldwide GP helpline for you, your partner and your children
* Access to our colleague benefit platform which offers discounts on hundreds of high street brands as well as providing education, support and tools to help you to live a healthier and happier life.
* Discounted gym membership
* Professional subscriptions are paid for by the business where they are an essential requirement of your role.
* Enhanced maternity, paternity, adoption and sick pay
* Access to an on-site wellbeing room
* Access to an on-site café
* Long service awards
Interviews and assessments to take place as soon as possible and we reserve the right to close the application process early if we receive a large amount of applicants.
We are committed to building an organisation that represents a variety of backgrounds, perspectives and skills & are proud to be an equal opportunity workplace. As an equal opportunities employer, FCHO is committed to the equal treatment of all current and prospective colleagues and does not condone discrimination on the basis of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join us.
We care that you have a great experience with us at FCHO and if you need us to make any reasonable adjustments to make your experience smoother, please let us know & we’ll do all we can.
Seniority level
* Seniority level
Entry level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative, General Business, and Supply Chain
* Industries
Civic and Social Organizations, Non-profit Organizations, and Housing and Community Development
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