Job Description
Looking for a challenging new role and career development as a;
FACILITIES ASSOCIATE
Then Future Electronics wants to hear from you! We are currently looking to employ a Facilities Associate to join our Facilities team at our office in Egham, Surrey. We know our employees are what make us great, that's why we constantly develop and motivate our talent with world class organizational development in order to learn and achieve our goals together Successful applicants will gain a highly competitive salary, full training and a range of benefits.
Job Outline:
An office-based “front of house” role required to facilitate and support the administrative and Health & Safety activities across EMEA and at the Headquarters.
This role requires a high level of service ethic whilst being able to work at times under pressure handling multiple tasks. Given a direct interface for the reception and managing the meeting areas at the headquarters the ability to adopt a positive and welcoming image to all internal and external customers is important. At all times, the handling of enquiries quickly and efficiently, with a calm demeanour ensuring that customer service remains a top priority.
What the role involves:
* To support the Facilities and Health & Safety Manager regarding all team activities including but not limited to administration, reception, building security and Postroom
* Working with the team to ensure full coverage for EMEA incoming communications, greeting external and internal visitors to EMEA Headquarters
* Maintain coverage of the communication management system
* Manage hospitality requests and ensure smooth delivery for meetings
* Take initiative regarding sharing information and resolving issues raised by internal and external customers
* Ensure that all visitors and contractors to Future House are issued with the correct information regarding H&S, access, building information and work permits where necessary
* Support Future Electronics employees accessing the EMEA HQ correctly using the Access Control system, issuing access cards and reporting Time and Attendance statistics to internal stakeholders
* Support logistics, postal deliveries and related physical communication in a timely way
* Transport arrangements for employees, guests and visitors, manage EV charging stations and car park management including H&S incident reporting
* Ensure the reception and lobby area is maintained to a high standard including consumable management
* Meeting rooms and other communal areas to be kept organised and correctly equipped at all times, working with the Facilities Technician or H&S Coordinator to identify and resolve issues.
* Plant maintenance - liaising with supplier and managing Future stock.
* Procurement process support including sourcing items from key suppliers, arranging and processing purchase authorisation, issuing Purchase Orders, authorisation limit review and processing invoices with a high level of accuracy including identifying inconsistencies and errors.
* To promote positive environmentally friendly culture
* As required be available for work out of hours including Bank Holidays
* Additional projects or duties as management may at times require.
Do you have:
* Previous experience working within a busy area with changing priorities is preferable
* Highly organised and accurate, able to work under pressure and maintain close attention to detail
* Able to work under own initiative and as a member of a team
* Excellent communication and interpersonal skills
* Computer literacy, particularly in Microsoft Office packages
For more details and to apply send your CV to nik.rodway@futureelectronics.com
About Us:
Founded in 1968, Future Electronics is a worldwide leader in electronic components distribution and is recognized as one of the most respected and innovative companies in the industry today. Headquartered in Montreal and operating in over 160 locations in 40 plus countries around the world, Future Electronics has earned an impressive reputation for providing outstanding service and developing efficient, comprehensive global supply chain solutions.
On April 2nd, 2024, Future Electronics joined WT Microelectronics. This complementary partnership is expected to generate strong synergies, enabling the combined company to deliver long-term, sustainable value to all stakeholders, including customers, suppliers, employees, and shareholders.
Equality, Diversity, and Inclusion
We are committed to Equality, Diversity, and Inclusion. We recruit the ‘best person for the job’ regardless of age, race, colour, gender, gender identity, sexual orientation, religion, or disability creating an inclusive working environment and culture for all our employees.