Overview
Job Title: Office Coordinator / Administrative Assistant
Purpose of the Role: To support the smooth running of the head office through day-to-day administrative tasks, coordination of office activities, and providing assistance to staff and management where needed.
Responsibilities
* Office Administration: Act as the first point of contact for visitors, incoming calls, and general enquiries.
* Manage post, deliveries, and courier services.
* Maintain office supplies, stationery, and refreshments.
* Support with filing, scanning, and maintaining records.
Staff Support
* Assist with scheduling meetings, booking rooms, and preparing agendas/minutes.
* Help with staff onboarding and inductions (e.g. desk setup, welcome packs).
* Organise staff travel, accommodation, or expense submissions when required.
Facilities & Coordination
* Report maintenance or IT issues to the relevant service providers.
* Coordinate cleaners, contractors, or suppliers visiting the office.
* Help ensure the office environment is tidy, safe, and welcoming.
General Support
* Assist with organising office events, birthdays, or team activities.
* Support management with ad hoc projects and administrative tasks.
* Provide cover for colleagues during absence where needed.
Skills & Experience
* Some experience in administration, reception, or customer service (preferred but not essential).
* Good organisational and time-management skills.
* Confident with Microsoft Office
* Clear communicator with a friendly, professional manner.
* Willingness to learn and take on new tasks.
Personal Qualities
* Positive, can-do attitude.
* Reliable, punctual, and approachable.
* Team player who can also work independently.
* Detail-oriented and proactive in problem-solving.
#J-18808-Ljbffr