Project Administrator
£15.00 p/h //Mon-fri 8am-5pm//Fixed term contract of 6 months
Role Purpose
Provide end-to-end administrative control for projects, ensuring accurate time capture, payroll execution, PO management, and financial data integrity. The role underpins cost control, compliance, and customer confidence.
Key Duties & Responsibilities
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Time & Attendance (eApps)
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Manage and validate all eApps hours for assigned projects.
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Ensure hours align with rotas, contracts, and customer agreements.
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Close errors, late entries, and discrepancies before payroll cut-off.
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Maintain full audit traceability for time data.
Payroll Administration
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Prepare, validate, and submit payroll sheets in line with UK payroll cycles.
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Resolve payroll queries (hours, rates, overtime, absences, corrections).
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Act as the primary interface with Payroll and Operations.
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Ensure zero-defect payroll submission.
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Orders, Purchase Orders & Invoicing Support
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Raise, track, and reconcile orders and purchase orders (POs).
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Ensure PO values, rates, and scope match contractual terms.
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Support invoicing through accurate hour and cost confirmation.
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Resolve PO and invoice mismatches with Finance.
Financial & Cost Control
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Maintain labour cost trackers and support budget control.
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Provide visibility of actuals vs forecast to Project Managers.
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Flag cost risks, revenue leakage, and non-recoverable hours early.
Reporting, Data & Compliance
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Produce accurate reports on hours, headcount, and costs.
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Ensure consistency across eApps, payroll, and finance systems.
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Maintain controlled records for audits and customer reviews.
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Comply with Company standards, GDPR, and customer requirements.
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Stakeholder Support
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Interface with Operations, Finance, Payroll, and Customers.
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Communicate clearly on hours, billing, and administrative status.
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Support project mobilisation, ramp-up, and close-down phases.
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Continuous Improvement
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Identify inefficiencies in admin and payroll processes.
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Support standardisation and process optimisation across projects.
Key Outputs
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Accurate payroll, on time, every cycle
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Clean eApps data with full audit traceability
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Controlled POs and invoice-ready cost data