Site Administrator, London
Responsibilities
* Timesheet Management
* Ensure all timesheets for the assigned site are accurately & efficiently updated and are issued on time for input into SAP.
* Review and ensure all timesheets for direct employees and staff are accurate and balanced with the available information
* Collect Sub-contractor hours and upload details of time and manpower on the File key for monthly upload on SAP
* Submit Regional Stats to the EHS Senior Safety Officer at the end of each month
* Generate End of Month Sub-Contractor Report and upload details of each contractor to SAP.
* Travel Management
* Timely booking of flights & hotels
* Maintain site flight register and administrate
* Maintain and update staff rotation tracker
* Vehicle Management
* Maintain Vehicle register
* Manage Driving Applications / Licenses, Car Hire Request and Car Fines
* Accommodation Management
* Handle all site staff queries in relation to their apartments in UK through the UK accommodation supervisor.
* Staff Allowance and Expenses
* Maintain and track site personnel movements for accurate Subsistence Reports, which have to be submitted to payroll
* Request and monitor expenses from employees, get approvals and process for payment
* Collect, maintain and file Employee documents on the File key e.g. passport, A1, EHIC
* Maintain and update site staff’s information in various registers accurately and timely
* Maintain the stationary levels in the office and ensuring a stock is maintained
* Preparations of meeting rooms incl. catering as requested
* Taking Minutes of Meetings
* Point of contact between head office and site staff to handle queries of site staff to head office and forward replies to site staff
* Administration and Office Duties including typing, printing, mail, queries
* Support Site Project Manager as required
* Support other UK based site admins when required (Holiday/sick cover).
* Assist the Document Controller if requested.
* Developing and help maintain filing systems.
* Accurate filling of delivery dockets and documentation on site.
* Assist/help if required with the generating/maintaining/filing and tracking of O&M Manuals.
* Review and report on the File Key structure ensuring the general instructions are followed by all.
* All other duties associated with this role
Qualifications
* Strong Administration with minimum 2 years’ experience
* PC literate with competency in Microsoft Word, Excel, Outlook
* Ability to liaise and manage all site paperwork
* Experience in the construction or engineering industry advantage but not essential
* SAP experience advantage but not essential as full training will be given
* Excellent telephone manner
* Attention to detail
* Ability to multitask and work under pressure
* Strong interpersonal and organizational skills
* Pride in the quality and presentation of work
* Excellent communication skills
Mercury is an equal opportunities employer.
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