Document Administration Project Assistant, Stoke-on-Trent
Job Details
Location: Stoke-on-Trent, United Kingdom
Industry: Oil and Energy, Trading and Shipping
Start Date: Beginning of July 2025
Posted: 06.06.2025
Expiry Date: 21.07.2025
Role Overview
Part of bp’s Supply, Trading & Shipping (ST&S) organization, the Refining & Products Trading Europe (RPTE) Operations team manages risk and maximizes commercial value through collaboration and knowledge sharing. The Port Agency & Document Administration Team supports trading and operations teams with port agency and cargo documentation. The successful candidate will primarily support document administration activities and must work in the office 5 days a week handling hard copies of cargo documents.
Responsibilities
* Provide administrative support by handling shipping documents such as Bills of Lading, Certificates of Quantity, Quality, Origin, Insurance Certificates, and Letters of Credit.
* Maintain proper controls for recording, filing, endorsing, and recalling shipping cargo documentation to ensure compliance.
* Fulfill contractual obligations related to cargo insurance certification.
* Verify accuracy of documents against systems, trading contracts, and Letter of Credit conditions.
Qualifications
* Proven organizational skills and ability to prioritize workload.
* Excellent attention to detail.
* Strong self-motivation.
* Effective written communication skills.
* Experience working in a corporate environment.
* Experience with IT systems.
We are an equal opportunity employer and value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, sexual orientation, age, marital status, veteran status, or disability.
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