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PMO Planning and Resource Analyst, West Malling
Client:
West Malling, United Kingdom
Job Category:
Other
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EU work permit required:
Yes
Job Reference:
0ab89e67a61b
Job Views:
5
Posted:
29.05.2025
Expiry Date:
13.07.2025
Job Description:
Job Title: PMO Planning and Resourcing Analyst
Grade: C
Department: IT Department
Main purpose of job: We are seeking a detail-oriented and analytical PMO Planning and Resourcing Analyst to join our dynamic Project Management Office. The ideal candidate will support the PMO in planning, tracking, and analysing the performance of various projects and programs within the organisation. This includes producing and managing high-level portfolio and resource plans on a 3, 6, 9, and 12-month basis. This role requires strong analytical skills, attention to detail, and the ability to work collaboratively with cross-functional teams to ensure effective project planning and execution.
Responsible to: Portfolio Delivery Manager
Budgetary responsibilities: No direct department budget responsibilities. Will be responsible for providing up-to-date portfolio planning and resourcing forecasts.
Responsible for (staff/jobs): No direct reports but will have responsibility for managing resource levels across IT-specific project activities and tasks.
Key Job Responsibilities:
Project Planning & Coordination:
* Assist in the development and maintenance of project plans, schedules, and resourcing.
* Coordinate with project managers and team members to gather necessary project data.
* Support resource allocation and capacity planning efforts.
* Conduct reviews of portfolio plans at 3, 6, 9, and 12-month intervals to ensure alignment with delivery goals and timelines.
* Maintain a 12-month portfolio plan, consolidating inputs from inflight projects, the backlog, and new demand.
* Overlay the 6 and 12-month plan with milestones and deadlines for inflight projects and new demand.
* Overlay the 6 and 12-month plan with resource profiles and engage with functional management to support capability building and reduction to support the plan.
* Overlay the 6 and 12-month plan with a consolidated budget view and projection, engaging with cost centre owners to predict and smooth expenditure plans to ensure optimal resource utilisation and project efficiency.
Data Analysis & Reporting:
* Collect, analyse, and report on project performance metrics, including estimation, costs, timeline, and quality.
* Develop and maintain dashboards and reports to provide insights into project status against plans.
* Identify trends, risks, and opportunities from project data to support decision-making.
* Conduct key date reviews to monitor critical project milestones and deliverables.
* Organise and lead slippage meetings to address project delays and develop corrective action plans.
Process Improvement:
* Evaluate current project management processes and identify areas for improvement.
* Assist in the development and implementation of new processes and best practices to enhance project delivery.
* Conduct training and support sessions for project management tools and methodologies.
* Assist in identifying, assessing, and monitoring project risks and issues.
* Support the development and implementation of risk mitigation strategies.
Stakeholder Communication:
* Prepare and deliver presentations and reports to stakeholders, including senior management.
* Facilitate effective communication and collaboration among project teams and stakeholders.
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