About Us:
The Fourteen Group is a dynamic and innovative start-up private equity and support company headquartered on the outskirts of the vibrant town of Marlow. We specialise in investing in, and subsequently providing comprehensive support services to a diverse portfolio of start-up companies and smaller businesses within the recruitment sector looking to scale. We are currently engaged with an exciting range of clients with ambitious Founders, providing consultancy services and financial, operational and administrative support services to their growing ventures. Our mission is to empower these budding enterprises with the tools they need to thrive and succeed in today's competitive business landscape. As we continue to expand, we are seeking a dedicated and proactive Finance Administrator to join our growing team.
Role Overview:
Reporting into the COO and working alongside the Group Management Accountant, as the Finance Administrator you will play a crucial role in ensuring the smooth financial operations and efficient financial administrative processes for clients within the portfolio as well as for the Fourteen Group. You will collaborate closely with our clients and internal teams to deliver exceptional financial administrative support.
Key Responsibilities:
Accounts Management:
* Maintain accurate financial records using Xero.
* Manage accounts payable and receivable, ensuring timely processing of invoices.
* Reconcile bank statements and transactions, supplier accounts, and payroll transactions.
* Managing credit control
* Assisting with Cashflow management
* Assisting with payroll for clients and Fourteen
* Processing expenses for our company founders, and those of our clients
Financial Reporting:
* Assist the Group Management Accountant in preparing monthly management accounts, cash flow reports, and financial forecasts.
* Assist in preparing year-end accounts and liaising with external accountants/auditors.
* Prepare weekly reports for our Founders including AP reports, aged debt summaries and P&L forecasts
* Provide insights and recommendations based on financial performance data.
* Coordinate with our clients and internal stakeholders to ensure accurate financial data and reporting.
* Setting up of Xero accounts for new clients including setting the chart of accounts, creating P&L and Balance sheet layouts and inviting necessary users
Payroll and Contractor Management:
* Working with the Operations department, assist with processing contractor timesheets and ensure accurate payments.
Compliance and Policies:
* Working with our external accounting partner, support the Group Management Accountant in ensuring compliance with HMRC regulations, VAT returns, and tax submissions.
* Verifying bank details with ad hoc suppliers and clients as necessary
* Support implementation and adherence to financial policies and procedures.
Process Improvement:
* Identify opportunities to streamline financial workflows and improve efficiency.
* Collaborate with team members to align financial processes with recruitment practices.
Skills and Experience Required
* Administrative experience and a knowledge of financial practices would be preferred but is not essential as all training will provided within the role
* A background in recruitment or familiarity with recruitment practices, including contractor management, billing, and IR35 compliance would be preferred but not essential.
* Competent in Microsoft Excel (but training in more complex excel requirements such as pivot tables, v-lookups etc will be provided)
* Exceptional attention to detail and accuracy
* Ability to manage multiple priorities and meet tight deadlines.
Personal Attributes
* Strong analytical and problem-solving skills.
* Excellent communication and interpersonal abilities to collaborate with internal teams and external partners.
* Proactive and adaptable, with a continuous improvement mindset.
* High level of integrity and professionalism.
Benefits:
* Competitive salary
* Hybrid working model (work 1 day from home)
* Opportunities for professional growth and development.
* Engaging and dynamic start-up environment.
* Modern and engaging offices based at Marlow International Parkway, with full canteen/restaurant and shower facilities onsite
If you are an ambitious and motivated individual with a passion for supporting start-ups and a strong desire to create a pathway for a career in finance, we encourage you to apply. Please submit your CV and a cover letter detailing your relevant experience and why you are a great fit for this role to We look forward to welcoming an enthusiastic new member to our team