The main duties of the role include:
* Maintain accurate and up to date records within the Fleet Management System to support reporting and compliance.
* Assist in vehicle handovers and returns, prepare the vehicle handover forms.
* Schedule repairs or preventative maintenance, liaise with company vehicle users and dedicated garages available through our supply chain, booking in servicing, tyre repairs and MOT’s.
* Recording of weekly vehicle checks, whilst identifying non-conformance.
* Driver Licence checks, assist with the quarterly checks.
* Collate and report vehicle accident information to our company vehicle insurers and H&S.
* Ordering and cancellation of Company fuel cards.
* Deliver vehicle induction in Fleet Managers absence, which may involve travelling to other depots.
* Provide daily support to all vehicle users whilst resolving vehicle issues and defects reported.
* Process and report any driving infringements, fines and charges.
* Administrative duties including filing, organising documents and data entry.
* Any other duties as reasonably required.
Person Specification
* Ability to prioritise, with confidence in managing multiple tasks in a fast-paced environment and proactive role - Essential
* High level of accuracy and attention to detail - Essential
* Strong administrative and IT skills particularly with Microsoft Office - Essential
* Organised and self-motivated, ability to work independently and in a team - Essential
* Friendly and Helpful 'can-do' attitude and willingness to learn new systems and processes - Essential
* An understanding of the importance of data protection and confidentiality to follow GDPR-compliant processes - Essential
* A Full UK Driving Licence - Essential
The following experience is highly desirable:
* Technical knowledge with LCV or Commercial vehicles preferable, ideally have fleet experience in construction or a similar environment - Desirable
* Familiarity with compliance, telematics and data management - Desirable
* Understanding of vehicle maintenance scheduling, compliance and DSVA regulations and managing driver records - Desirable
* Previous experience in transport logistics or fleet administration - Desirable
* Experience with fleet management software and telematics - Desirable
The Package
* Competitive Pay
* A collaborative and friendly working culture, focussed on investing in people
* Up to 25 days holiday + Statutory Bank Holidays
* Company Sick Pay
* Annual professional subscription costs
* Excellent training & development opportunities, provided by our award nominated in house Training team
* Paid Volunteering days and Charity events
* Annual Flu Jabs
* Employee Assistance Programmes for advice and counselling
* Access to a committed Mental Health First Aider team
* Company Pension and Death in Service scheme