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Role: Legal and Data Privacy Assistant - INTERNAL APPLICATIONS ONLY
Location: UK
Job type: Full time, permanent – remote or hybrid
*INTERNAL ONLY - PLEASE NOTE, WE'RE ONLY ACCEPTING INTERNAL APPLICATIONS AT THIS TIME*
This position offers a remote or hybrid work model, allowing flexibility between working from home and our office.
Why QS?
At QS, we believe that work should empower you. That’s why we foster a flexible working environment that encourages every employee to own their career whilst flourishing personally and professionally. Our company values underpin everything we do – we collaborate, respect and support each other.
It’s our mission to empower motivated people around the world to fulfil their potential through higher education, ensuring that everyone has access to opportunities that change lives.
Our diversity makes us stronger. By sharing our experiences, we learn from one another and achieve more together, driving progress across the sector.
At QS, you’ll be responsible for implementing real change in the international higher education landscape. You’ll take on meaningful challenges that see a positive impact across the business and the wider sector.
We’re confident you’ll feel right at home here. QS was named as one of Newsweek’s Top 100 Most Loved Workplaces in the UK (October 2023), recognising the respect, trust and appreciation that drive our culture every day. And as a gold-accredited Investors in People organisation – putting us among the top 28% of workplaces globally – it’s official: QS is a place where everyone can thrive.
As a Legal and Data Privacy Assistant, this is what you’ll be doing:
You’ll be at the heart of safeguarding QS by ensuring our legal, data protection, and compliance obligations are consistently met. Your expertise will help protect the trust we’ve built with students, universities, and partners worldwide.
You won’t just be checking boxes - you’ll be shaping how we work. From providing clear advice to colleagues, to supporting projects that rely on accurate and secure data, you’ll play a vital role in enabling QS to operate with confidence and integrity.
Collaboration is central to our mission, and you’ll work closely with teams across the business to make sure data is used responsibly, securely, and effectively - helping us unlock insights while protecting what matters most.
Role responsibilities
Contract review
* Review of commercial legal documents including customer contracts, supplier contracts and NDAs
* Conduct reviews of privacy documents ensuring they comply with organisational standards, risk management strategies, and regulatory requirements.
* Where appropriate propose amendments to contract documents.
* Obtain relevant approvals for contracts which do not comply with QS Contracts Policy.
Legal support
* Assisting with corporate legal work such a company filings as required.
* Assist with any relevant legal projects.
* Maintenance of various logs and internal registers .
* Researching and compiling legal information for Legal Team and Senior Leadership Team
* Creation of purchase orders
Privacy inquiries and data subject requests
* Manage and process data subject requests, privacy inquires, AI transparency or explainability requests and complaints.
Privacy and AI risk assessments
* Conduct assessments to identify privacy risks, assess AI tools, ensure compliance with applicable legislation and propose risk mitigation strategies.
Data security incidents
* Assess data incidents, provide necessary documentation and materials related to data incidents, and track and monitor incident trends.
Policy and training development
* Assist in creating and maintaining policies, procedures, and internal content as required.
* Develop and assess training and to enhance awareness of data privacy and legal issues across the organization.
Cross-functional collaboration
* Work with various teams across the business in a collaborative manner in order to ensure legal and data privacy compliance.
* Any other duties that fall within the purpose and scope of the role.
Key Skills And Experience
* Good commercial and contractual awareness.
* Knowledge of international laws, regulations and frameworks regarding Privacy and Artificial Intelligence.
* Experience working in a commercial legal environment, with experience of working in an in-house legal team being advantageous.
* Experience in data protection or compliance matters.
* Ability to handle confidential information appropriately.
* Ethical, with the ability to remain impartial and report all non-compliance.
* Good time management skills, with the ability to prioritise competing demands.
* Excellent organisational skills.
* Good attention to detail.
Please note, if you don't meet all the criteria but believe you have the skills and passion to thrive in this role, we encourage you to apply.
So, who are we and what do we do?
QS is the world leader in higher education services, analytics, insights and intelligence. From consultancy to student mobility, academic partnerships to branding solutions, our services power both institutional and individual success.
We’re behind the world’s most widely read university rankings (Meltwater 2023). Our QS World University Rankings reach hundreds of millions, shaping decisions and guiding futures.
Since launching in 1990, our impact and influence have only grown. Today, we work with more than 2,000 of the world’s leading higher education institutions, over 12,000 employers, and governments seeking change and socioeconomic development through higher education.
Join QS and you’ll join an 800-strong community of problem-solvers, creators, collaborators and change-makers based in 40+ countries and 11
international offices, including Australia, Malaysia, India, Romania, Singapore, France, Germany, the USA and our headquarters in London.
With every talented new hire, business acquisition and bold initiative, we’re strengthening our reach and delivering even greater value to institutions and learners worldwide. Are you ready to shape the future of higher education?
We take investing in our people very seriously.
As Standard You Will Have
* Competitive base salary
* Access to an annual bonus scheme (for qualifying roles only)
* 25 days annual leave, plus bank holidays – increasing to 27 days after 5 years’
* Access to a Buy Holiday scheme allowing you to buy up to 5 additional holiday days per year
* Enhanced maternity and paternity leave
* Generous pension through Royal London
* Comprehensive private medical insurance and wellness scheme through Vitality
* Cycle to work scheme
* A vibrant social environment and multicultural and multinational culture
Benefits
But that’s not all. Outside of these standard benefits we also offer resources to allow professional growth and wellness initiatives to nurture a healthy mindset:
* Free subscription to the Calm App – the #1 app for sleep, meditation, and relaxation
* A focus on welfare which is led by our global wellness team, with mental health first aiders globally
* Access to a variety of diversity and inclusion initiatives and groups
* Strong recognition and reward programs – including a peer-to-peer recognition platform, quarterly and annual QS Applaud Awards, Connect with your Career annual PD event
* Support for volunteering and study leave
* Free subscription to LinkedIn learning – with over 5000 courses and programmes at your fingertips
* Options to join our outstanding global Mentorship programme
Like what you’ve heard? Great, apply now!
As a candidate, we know the application and interview process can be daunting and so it’s important that you have a great experience with us. Our dedicated Talent Team will work hard to ensure you are fully informed at all stages and you are really excited by this opportunity to do meaningful work in the education space.
Equal opportunities
QS Quacquarelli Symonds is proud to be a fair and equal organisation where everyone has the same opportunity to achieve their full potential, irrespective of their background or personal attributes. We celebrate our diversity and believe through sharing our experiences we can learn from one another, be stronger together, and enable our business to thrive.
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